Purchasing Clerk

SUMMARY

Purchasing Receiving Clerk is responsible for all receipt of merchandise for the Food & Beverage storerooms; stocks all items using established procedures; issues requisition to various departments and outlets and maintains the cleanliness of the storerooms and refrigerated units. Responsible for the daily coordination of in-house transportation of food, beverage, and equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•Receives shipments of food and beverage products and sign paperwork upon receipt.

•Stock all items using a first in first out system.

•Dates and rotates perishable items.

•Collaborates with Food & Beverage Management to list expected deliveries.

•Unloads packages from incoming trucks.

•Inspects contents to ensure they are undamaged.

•Fill in requirements for all outlets and departments.

•Maintains a positive restaurant culture.

•Prices and extends requisitions.

•Fill out daily order sheets for the Food & Beverage department.

•Responsible for invoice processing and product coding.

•Assists in monthly inventory.

•Establish vendor relationships.

•Verifies packages according to order and invoices.

•Contacts supplier or shipper if a mistake is identified.

•Assumes responsibility for returning unsatisfactory shipments or receiving replacements.

•Label deliveries and allocate them to their designated place.

•Maintains accurate records and assists in inventory control.

•Maintain cleanliness of storerooms.

•Follows company safety and security policies and procedures. Reports accidents, injuries, and unsafe conditions.

•Completes receiving data entry in the purchasing software systems.

•Must maintain clean and sanitary operating environment; responsible for maintaining cleanliness of receiving area, including loading dock, receiving office area, and storeroom.

•Manage inventory levels of various food & non-food items.

•Maintain all minimum health codes within responsible areas.

•Takes responsibility to know, understand and comply with established company and departmental policies and procedures.

•Maintains constant awareness of services, promotions, and events offered by Shoshone-Bannock Casino Hotel.

•Cooperate and communicate with fellow Team Members in all departments and always strive for mutual respect.

•Demonstrated ability to interact positively, professionally, and effectively with guests, internal and external clients, vendors, etc.

•Proficient in operation of office machines: computer, fax, scanner, copier, printer, phone system.

•Performs related duties as assigned.

•Must comply, complete, and maintain all assigned online training programs before due dates.

•MUST MAINTAIN STRICT CONFIDENTIALITY OF ALL INFORMATION PROCESSED THROUGH THE DEPARTMENT INCLUDING RECORDS, REPORTS, DOCUMENTS, CONVERSATIONS, ETC. A breach of confidentiality will be subject to appropriate disciplinary action, up to and including termination from employment.

•Responsible for practicing safe work habits in the performance of the job.

•Duties and responsibilities will include other activities and areas as needed to carry out position functions.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•Projects a positive, helpful image.

•Have a high degree of judgment.

•Ability to read and interpret documents such as safety rules and procedural manuals.

•Projects a positive, helpful image.

•Must be able to work both independently and dependently as a member of a team.

•Excellent problem resolution skills required.

•Excellent verbal, written and interpersonal communication skills.

•Strong attention to detail, the ability to multitask, and must possess strong communication skills.

•Solid computer skills. Systems, and other Microsoft business applications.

•Proven experience as receiving clerk or similar position.

•Solid understanding of health and safety regulations.

•Basic Math and recording abilities.

•Excellent organizational skills.

•Keen eye for detail.

•Ability to maintain accurate records.

•Ability to lift 50lbs. or more.

•Ability to work under pressure and meet deadlines.

•Certified and experience in using forklift or other warehouse equipment preferred.

EDUCATION AND/OR EXPERIENCE

(G8/S1-3 DOE)

•High school diploma or GED required;

•Two (2) or more years of purchasing/receiving, warehouse, hospitality, food service industry or related experience;

•or an equivalent combination of experience, training, or certification.

(G9/S1-3 DOE)

•Associates Degree in Culinary Arts, Business Management, Marketing, Hospitality, or related field required;

•Three (3) years or more of purchasing/receiving or related experience;

•or an equivalent combination of education, training, certification or experience.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities

SAFETY REQUIREMENTS

Safety is a core value at Shoshone-Bannock Casino Hotel. The ability to work safely and prevent personal injury is a key job requirement in every position. Each employee is also expected to be committed to the safety of fellow employees and our customers and demonstrate that commitment through daily actions.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Employee requires the ability to write routine reports and correspondence. Employee requires the ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY

Ability to apply commonsense, understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables. Must be able to communicate effectively in person, while on the phone, while using intercom/microphone, and in writing.

CERTIFICATES, LICENSE, AND REGISTRATIONS

•Must be able to submit supporting documents of education and training (High School Diploma, GED, Degree, and Certificates). if applicable.

•Must be able to pass a complete background investigation.

•Must be able to obtain and maintain Food Handlers certification within 90-days of employment.

•Must be able to pass a drug/alcohol screening.

•Must be able to obtain and maintain in good standing a Driver’s License and qualify for Fleet Management coverage on company vehicles.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the position, the employee is regularly required to talk and hear. The employee is also regularly required to stand on a hard surface for long periods of time (minimum 6-10 hours), walk, sit, and use hands and fingers, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms, and to sit, climb, or balance and stoop, kneel, crouch or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee must occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a public work environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of the position, the employee is frequently exposed to moving mechanical parts and fumes, tobacco smoke, or airborne particles.

Must be able to work in frequent exposure to changes in temperature conditions.

The employee is occasionally exposed to the risk of electrical shock. The noise level in the work environment is usually moderate.

This position is held to a high degree of confidentiality and will adhere to P.L. 93-579522 (a) and the Policy and Procedures of the Shoshone-Bannock Casino Hotel.

COMMENTS

The position requires excellent speaking ability while continuously providing excellent professional legendary guest service.

The position is held to a high degree of confidentiality and will adhere to all recognized employer’s confidentiality policy and procedures of the Shoshone-Bannock Casino Hotel Operation. Additionally, the hiring of personnel will be in accordance with the approved Shoshone-Bannock Casino Hotel Ordinance and policy.

If the applicant’s background, discloses any misrepresentation on the application form or information indicating that the individual is not suited for employment with the Shoshone-Bannock Casino Hotel, the applicant may be refused employment, or if already employed, may be terminated.

Background investigation results provide conviction history which disqualifies the applicant from consideration for sensitive positions (i.e., an offense related to gambling, fraud, misrepresentation, deception, theft, dishonesty, moral turpitude, drug related activity, felonies within the past 10 years).

All interested individuals should submit an application to the Shoshone-Bannock Casino Hotel Human Resource Office. Applications are available at said office located within the premises of the Human Resource Office located at the old Casino property.