Time & Billing Clerk

We are seeking a diligent and meticulous Legal Billing Specialist to join our team located in Grand Rapids, Michigan. The role involves managing the client billing cycle, maintaining client databases, and assisting with cash application and credit card processing. This role operates within the legal industry and requires a comprehensive understanding of legal billing.

Responsibilities:

• Manage the entire client billing cycle, which includes client/matter intake, time-entry, preparation of pre-bills and final invoices, electronic billing, monitoring write-offs and other adjustments, special billing arrangements, and reporting.

• Maintain and update the client database and accounting software users; assist with the implementation of annual accounting software upgrades and enhancements and train new users.

• Serve as a resource and consult with firm attorneys and staff on accounting and billing matters.

• Monitor new client intake and work in progress to ensure timely billing.

• Assist with cash application and credit card processing.

• Represent the firm professionally while responding to client inquiries regarding billing and invoicing.

• Represent the firm professionally while working with and collecting delinquent accounts.

• Candidate must have a minimum of 2 years of relevant experience in a similar role
• Proficiency in legal billing is essential for this position
• Familiarity with time and billing software is highly desirable
• Excellent organizational skills and attention to detail are required
• Strong numerical and analytical skills are necessary
• Proficiency in Microsoft Office Suite, particularly Excel and Word, is expected
• Excellent written and verbal communication skills are required
• The ability to work independently and as part of a team is essential
• Applicants must demonstrate the ability to meet deadlines in a fast-paced environment
• A high level of professionalism and confidentiality is required for this role.