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Administrative Assistant - Phoenix, AZ - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Phoenix, AZ Phoenix, Arizona |
About this job
Position Description:
Primary Responsibilities:
- Create/maintain calendars/coordinate meetings avoiding scheduling conflicts.
- Create/prepare meeting materials (e.g., PowerPoint deck; agendas and meeting notes) and ensure distribution to appropriate individuals in a timely manner.
- Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training).
- Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives).
- Assist with offsite broker/client events (maintain guest list, create name badges, etc.).
- Assemble and/or create open enrollment material.
- Serves as a multi-site coordinator for the health plan.
- Responsible for managing and maintaining collateral room.
- Responsible for updating client and broker information in Rosetta, Atlas and Solaris.
- Modify benefit summaries.
- Maintain awareness of potential issues and/or repairs needed within the office environment (e.g., office equipment; HVAC; cleaning; security; furniture services) and coordinate/oversee maintenance and repair.
- Ensure common areas and conference rooms are clean and supplied appropriately.
- Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding).
- Enter and submit orders into relevant systems (e.g., ARIBA) to purchase office supplies, toner staples and/or giveaway orders from pre-approved vendors.
- Manage/monitor/procure office supplies and services (e.g., process/reconcile invoices, travel and other expenses and/or payments).
- Perform emergency response team duties (e.g., Floor Marshal).
- Ensure employees/contractors receive access and guidance with office operations.
Requirements
Required Qualifications:
- High School Diploma/GED
- 3+
years of Administrative support experience, at least 1-2 of which have
included support of senior executives - 3+
years of experience with Microsoft Office Suites (creating and editing;
specifically Word, PowerPoint and Ex - Experience
coordinating large meetings, including WebEx virtual meetings and
teleconferences - 1+ year of experience supporting multiple individuals with a team environment
Careers at UnitedHealthcare Employer & Individual.
We all want to make a difference with the work we do. Sometimes we're
presented with an opportunity to make a difference on a scale we
couldn't imagine. Here, you get that opportunity every day. As a member
of one of our elite teams, you'll provide the ideas and solutions that
help nearly 25 million customers live healthier lives. You'll help write
the next chapter in the history of health care. And you'll find a
wealth of open doors and career paths that will take you as far as you
want to go. Go further. This is your life's best work.SM
We all want to make a difference with the work we do. Sometimes we're
presented with an opportunity to make a difference on a scale we
couldn't imagine. Here, you get that opportunity every day. As a member
of one of our elite teams, you'll provide the ideas and solutions that
help nearly 25 million customers live healthier lives. You'll help write
the next chapter in the history of health care. And you'll find a
wealth of open doors and career paths that will take you as far as you
want to go. Go further. This is your life's best work.SM
Diversity
creates a healthier atmosphere: All qualified applicants will receive
consideration for employment without regard to race, color, religion,
sex, age, national origin, protected veteran status, disability status,
sexual orientation, gender identity or expression, marital status,
genetic information, or any other characteristic protected by law.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
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