Administrative Assistant -- Event Coordinator

The Administrative Assistant -- Event Coordinator will provide administrative, clerical, and event planning / management / coordination services at the GE Global Research Oil & Gas Technology Center (OGTC). This position will also work in support of communications efforts for the OGTC.

The Administrative Assistant -- Event Coordinator reports to the Operations Manager and is responsible for office and clerical services within the OGTC office and includes facility wide event planning, management, and coordination services.

You will:

Arrange for, support, and coordinate all activities and services to meet the needs of an event host, including approvals, orders, deliveries, set-up, execution, arrange for clean-up, vouchers, and follow-up activities to assure satisfactory outcome.

Assist in the planning and preparation of meetings, conferences and conference telephone calls

Schedule meetings and daily appointments

Receive and place telephone calls, direct and relay telephone messages and fax messages

Make travel arrangements

Support the communications leader

Receive, review, and distribute all incoming correspondence and documents to proper individuals for action

Organize / maintain an efficient filing system for correspondence records, reference data, reports, and sensitive documents

Provide administrative and clerical assistance to other employees, as required

Pick up and deliver the mail

Open and date stamp all general correspondence

Maintain an adequate inventory of office supplies

Provide word processing and secretarial support to the Operations Manager

Interact and coordinate with internal and external leaders and administrative staff

Perform other duties as required Qualifications/Requirements Bachelor's Degree or applicable equivalent experience

At least 5 years of secretarial, clerical, or administrative experience, including event planning / management duties

Proficiency in Microsoft PowerPoint, Word and Excel

Strong oral and written communication skills

Strong interpersonal skills

Experience in handling phone systems and other office equipment

Highly motivated, confident, able to work without direct supervision

Ability to work well in a team environment and to perform under pressure/against tight deadlines

Professional approach, good judgment, creative problem-solver

Highly organized and attentive to detail

Maintain high level of integrity and confidentiality

Legal authorization to work in the U.S. is required; we will not sponsor individuals for employment visas, now or in the future, for this job opening

Must be willing to work out of an office located in Oklahoma City, OK

Must be willing to take a drug test and submit to a background investigation as part of the selection process

Must be 18 years or older

You must submit your application for employment on the careers page at www.gecareers.com to be considered Additional Eligibility Qualifications GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen. Desired Characteristics Research & Development, Oil & Gas or Intellectual Property experience

Experience in arranging and coordinating in house catered events and local area event space coordination

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