Sales Administrative Assistant

Ann Arbor Marriott Ypsilanti at Eagle Crest

Job overview

Sales Administrative Assistant assists the Director of Sales and the other sales managers in the handling of accounts. Responsibilities include: answering telephones; processing letters, proposals and contracts accurately and in a timely manner; and maintaining filing, trace and office services in accordance with normal operating procedures.

What you will be doing

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

• Maintenance of filing system in accordance with the Record Retention policy.
• Answer phones and supply information as necessary
• Ensure that sensitive materials are (authorization forms, etc.) are brought down to accounting for disposal
• Take the account log down to accounting to have Linda Hensley sign off on all the documents.
• Create PMS Numbers for events as needed
• Pop site tours as needed
• Place office supplies as needed
• Maintain and work DOSM on Market Basket
• Order Business cards
• Distribute and receive Mail, process checks received
• Resumes as needed
• Prepare the daily event posting for front desk and night audit
• Change log
• Place all resumes on T-drive by Tuesday evening for Wednesday staff meeting
• Process Banquet Event Orders as needed
• Process thank you letters
• Preparation of special reports or projects, as requested.
• Attend all required meetings
• Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate.
• Maintain a professional and friendly relationship with other departments, team members and guests.
• Maintains work area in a neat and orderly fashion
• Other duties as assigned by management

Hours of operation will be 9:30-6pm Monday –Friday with weekends based on demand.

Interstate Hotels & Resorts is an EEO/AA/Minorities/Females/Disabled/Veterans employer