Legal Administrative Assistant - Full-time / Part-time

Legal Research and Special Projects:
*Researches, compiles, prepares, and provides research and statistical reports
*Utilizes online resources and law library materials to conduct paralegal research at the local, state, and federal levels
*Verifies research results are standard, consistent, and valid
*Assists staff in locating or identifying legal references
*May present findings and reports to staff or other groups as necessary
*Maintains records and calendar for organization
*Designs and organizes the office record keeping system and insures maintenance of legal opinion files, litigation files, subject files and legal publications
*Files legal documents in appropriate location
*Screens calls and visitors
*Serves as a backup for other positions in the department
*Maintains follow-up/reminder systems to insure timely completion of projects
*Prepares necessary documents to order equipment and supplies
*May train, supervise and assign work to subordinates
*Tracks hours and may assist with payroll/accounting functions
*Coordinates activities of numerous departments insuring functions that are scheduled do not conflict with existing or planned events
*Makes arrangements for conferences, workshops, and inservices.
Budget Management:
*Maintains oversight responsibility for department budgets including compiling necessary data for projects, monitoring expenditures and income, recommending and instituting budget revisions when necessary
Communication and Policy Interpretation:
*Acts as liaison between company and the general public by answering detailed inquiries either orally or in writing
*Creates and composes legal documents, letters, reports, memos, agenda items, graphs, charts, presentations, and e-mails
*Recommends policy and procedure revisions as they relate to internal support and clerical activities
*Records minutes, prepares agendas and maintains permanent and confidential records of meetings

Working hours: Monday-Friday day shift hours

Qualifications/Skills Required:
*Standard secretarial procedures and legal office management techniques
*Knowledge of technical legal terms and processing legal forms
*General finance and accounting principles
*Standard office equipment and software applications
*Legal research methods using Westlaw and LexisNexis
*Typing 45+ wpm accurately
*Computer application knowledge
*Claims system knowledge a plus
*Basic accounting knowledge in order to make accurate computations
*Must be able to read, write and clearly speak English language