HR Rep - Full-time

Summary

HR Rep

The HR Rep is responsible for partnering with the HRBPs on many HR functions including, talent management, performance management, compensation, compliance and execution. This position works in partnership with the HR Business partners to support their client groups in executing HR programs and policies. In this role, the HR Rep will partner with HR Centers of Excellence, and all levels of associates across the various business units.

Advantage Sales & Marketing, LLC is proud to be an Equal Opportunity Employer

Responsibilities

Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The HR Rep is responsible for partnering with the HRBPs on many HR functions including, talent management, performance management, compensation, compliance and execution. This position works in partnership with the HR Business partners to support their client groups in executing HR programs and policies. In this role, the HR Rep will partner with HR Centers of Excellence, and all levels of associates across the various business units.

Essential Job Duties and Responsibilities

Talent Management – Supports the Director HR and business leaders in the management of the associate life-cycle from new hire assimilation through ongoing development, coaching, and associate engagement:

• Partner with HRBP in the coordination, preparation and results compilation of all talent reviews, talent assessment administration, and follow up, including validation of actions taken. Develop and maintain talent database.
• Train associates and manager to use tools and resources for effective performance management and development; provide counsel and support to managers for performance development and improvement; assist with the coordination and facilitation of the performance review calibration process.
• Partner with Talent Acquisition to coordinate and participate in interview panels. Support on-board of key leaders.
• Support HRBP with organizational change efforts, including talent matching, Oracle movement and auditing and reductions in force
• Partner with HRBP to respond to questions and administration related to the associate engagement action planning process
• Partner with Total Rewards and business leaders to facilitate job reviews and job description validation
• Manage and maintain the Talent Playbook, including adding new information and updating existing information

Reporting and Data Analytics

• Develop and maintain reports using reporting, analytics, and dashboard tools; reports include but not limited to TA reports, compliance training reports, salary history reports, and exit interview results
• Work with HRBP to provide insightful analysis of critical HR Data assisting with the recommendation and implementation of appropriate solutions
• Partner with EBS on ad hoc report requests from the business
• Assist with report enhancements, including adding missing information due to lack of technology platform integration
• Audit DIV/DEPT list and partner with EBS and Finance to make corrections

Program Execution and Project Management

• Develop and manage detailed project plans that support business specific initiatives driven by the HRBP
• May participate in a variety of programs to assist with development and/or execution of those programs based on the needs of the business
• Support HRBP and L&OD team with the ACE program; identify logistics such as class size, locations, supervisor and coach selection, and leadership participation in all ACE events
• Support participants in the ACE program and work with business leader to support LDA development, performance management, and retention
• Proactively work with Talent Acquisition on recruiting for the ACE program

General

• Respond to general associate questions and provide connectivity to the appropriate Centers of Excellence or HRBP for resolution
• Partner with the Employee Relations Team and HR Service Center to respond to assigned cases
• Participate in meetings at the request of the business to provide updates and training related to HR Strategies and Initiatives
• Create communications and presentations as needed to support HRBP requests
• Manage the HRBP SharePoint site and makes recommendations for streamlining structure and set up
• Create required templates and spreadsheets as needed
• Partner with Legal on non-solicitation requests and follows up
• Drive compliance to timelines and deliverables
• Partner with HRBP and HR COE’s to identify opportunities for progressive automated workflows
• Support the integration of newly acquired companies and assists leadership with orientation to HR programs, policies and procedures
• Support HRBP and participate in various projects such as annual merit process, annual bonus plan administration, etc.
• Leverage strong relationships across the HR function and all businesses, sharing best practices and aligning vision to be “that” company
• Partner with HRBP, HR COEs and business on strategic and tactical HR projects
• Coordinate and support rewards and recognition program on behalf of the business and partnering with the TR and L&OD teams

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

Does not have direct reports, but may delegate work of others and provide guidance, direction and mentoring to indirect reports

Travel and/or Driving Requirements

Travel is an essential duty and function of this job on an as needed basis. Driving is not an essential duty or function of this job.

Minimum QualificationsMinimum Qualifications

Education Level: (Required): Bachelor's Degree or equivalent experience



Field of Study/Area of Experience: Business or Human Resources

• 2-3 years of experience working in an HR capacity or service related field
• Experience in a HR discipline such as training, recruiting, employee relations, or organizational development preferred
• Knowledge of state and federal employment law including EEO, AA, FMLA, ADA and unemployment
• Knowledge of compensation practices, benefits, and recruitment process

Skills, Knowledge and Abilities

• Demonstrated ability to build relationships: up, down, and sideways throughout the organization
• Strong problem solving skills
• Ability to react and respond with a sense of urgency
• Strong mindset for meeting or exceeding expectations
• Proven ability to handle sensitive situations and information in a professional manner
• Excellent verbal and written communication skills
• Strong attention to detail
• Must have the ability to work independently as well as collaboratively in a team environment across business functions and disciplines
• Motivated self-starter who focuses on teamwork, partnership, and excellent customer service
• Proficiency in MS Office Suite, with a strong level of skill set in Outlook, Excel, and PowerPoint specifically
• Experience with a variety of HR information systems such as HRIS, Learning Management Solutions, applicant tracking systems, compensation systems etc.
• Ability to use a variety of technology systems including video conferencing, live meetings, and large presentations

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. A detailed Environmental and Physical Requirements document is available in the Total Rewards department.

Additional Information Regarding ASM Job Duties and Job Descriptions



Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. ASM reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. ASM shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

Are you passionate about Service Excellence, Results, Integrity, Entrepreneurial Focus and Leadership: These are our values at Advantage Sales & Marketing LLC. Come learn why “Winning Together” is more than just words on a piece of paper. It is the vision by which we live our mission as an organization: "To create outstanding value for clients and customers through superior sales execution, operational excellence and innovative marketing services."

Advantage Sales & Marketing LLC is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, ASM shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.