Executive Assistant Job - Full-time

Posting Job Title:Executive Assistant
Requisition #: 165101BR
Posting Location: Chatsworth, CA, US
Area of Interest:Administrative/Clerical
Position Type: Full Time

Posting Job Description

Position Summary:This executive assistant position will support Executives with the administrative functions of the organization.
Essential Job Functions:
- Manages calendar for Executives - Schedules all appointments and conference calls with little or no direction and determines availability of participants Plans routine parts of schedule and independently resolves schedule conflicts.
- Answering incoming department phone calls, Take call back messages, Handle questions, understands the needs, and or transfer to appropriate staff members for expedient disposition.
- Coordinates end-to-end travel arrangements and take initiative to arrange the most efficient itinerary, secure reservations, prepare travel and expense reports, and maintain receipts and records.
- Coordinates all logistical aspects of on-site and off-site meetings, including developing an invitation list based on knowledge of appropriate internal and client/industry contacts, site selections, meal planning, proactive confirmation, and on-site support.
- Provide concierge-level service for visitors, meeting participants, and out of town guests.
- Serve as ambassador for executive staff by maintaining a professional, cordial demeanor.
- Assume leadership of customer escalations directly for individuals or from Office of President, including tracking, documenting, and escalation.
- Increase the efficiency and effectiveness of the organization ' s leaders by creating letters, reports, org charts, and presentations independently and without substantial direction.
- Implement organizational and administrative processes to ensure a productive work environment Maintains intuitive filing system for client files and/or projects.
- Highly available and takes responsibility for arranging for back-up support when unavailable for extended periods of time.
- Develops, maintains, and actively manages key contact files.
- Develop, maintain and produces various computerized databases, reports, presentations and manuals.
- Codes accounts payable invoices for payment; purchases supplies with P-card and reconciles monthly statements.
- Oversees office equipment needs, including cell phones and other electronic equipment and researches available products to ensure purchase of appropriate equipment.
- Ensures that equipment in the Executive area is operational and arranges for maintenance or repair when necessary.
- Demonstrated commitment to the Time Warner Cable Values.
- Other duties as assigned.Job Requirements:
- Ability to maintain high level of confidentiality, professionalism and responsibility while working with highly confidential and sensitive information.
- Ability to complete tasks thoroughly and timely in a fast-paced environment with a strong sense of urgency.
- Strong working knowledge of MS Word, Outlook, Power Point, Excel, and Microsoft Project.
- Posses the ability to learn specific software programs as needed.
- Excellent interpersonal and communications skills including written and verbal.
- Exceptional administrative organizational, and document management skills.
- Ability to handle various tasks simultaneously, organize, prioritize, make decisions and work efficiently and effectively under deadlines.
- Ability to think through a problem, analyze and break it down into parts to resolve or come up with a logical solution.
- Ability to deal with irate or difficult customers, vendors, or public officials.
- Professional demeanor with excellent attention to detail.
- Valid driver ' s license and safe driving record.Education and Experience:
- Associates degree (A A) or equivalent form two-year college or technical school: and 5-7 years experience; or equivalent combination of education and experience.
- Minimum 5 years executive administrative experience, with proven success supporting a senior executive.

TWC:LAD

FCC Unit_TWC: 6329
Controlling Establishment ID: 00060 - Chatsworth Topanga Canyon

More on TWC:
Time Warner Cable reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.

Time Warner Cable is an Equal Opportunity Employer - Minority/Female/Disability/Veteran/Current Unemployment Status