Office Coordinator

Everybody needs a job but only extraordinary people work here. Our team is fun, creative, and dedicated to making a difference every day in the lives of the people we serve. The heart of what we do is support people with Intellectual and Developmental Disabilities of all ages.

As an Office Coordinator with the California MENTOR Family Home Agency, you’ll be one of those extraordinary people. We seek a passionate office coordinator to provide administrative support for an office or region within a state, which may include coordination of building maintenance, office equipment and purchasing. Office Coordinators also supervise work flow of administrative staff under the direction of a manager or director. Bring your creative ideas and your passion for success; we’ll train you on the rest.

Do you have experience working with people with intellectual and developmental disabilities and looking for a meaningful change in your work life? Leverage your skills with California MENTOR to make an impact in people’s lives. Join our dedicated, dynamic and fast growing team today!

Job Responsibilities:

• Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office or department staff. Provides backup support for administrative staff to cover phones and other duties as needed.
• Assures that appropriate training and continuing in-service training instruction is received by all assigned personnel as needed.
• Coordinates the administrative functions for the department such as billing, accounting, payroll and other related activities, as needed. Develops systems/reports which guide and support administrative operations, as needed.
• Assists in preparation and maintenance of contracts and contract proposals.
• Coordinates space planning, lease formalities and office automation.
• Coordinates operational matters as building maintenance/repair, office equipment and purchasing. Maintains and develops relationships with vendors, including getting quotes.
• Organizes, plans and attends department/program meetings, retreats, trainings and events, as required.
• May assist with Human Resource related tasks including interviewing, hiring, orientation, and training and performance evaluations, processing paperwork and maintaining employee records.
• Maintains databases such as the Network’s Census system.
• Processes and maintains payroll and invoices/account payables for all disciplines within the office or department. Investigates all discrepancies and resolves all payroll problems. Performs timekeeper responsibilities for assigned employees as required.
• May act as central contact for disseminating information from departments, offices, states and regions
• Performs other related duties and activities as required.

• Associates degree in related field and five years of experience in administrative support.
• An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.
• Strong follow through to ensure quality services, regulations and clients’ rights are upheld
• Strong problem solving skills, planning, organizational and communication skills, verbal and written
• High energy, goal-oriented, and an ability to inspire people
• Access to a registered vehicle with proof of insurance
• Must be at least 18 years of age
• Must pass background investigation that includes FBI/DOJ fingerprint check

• A competitive compensation/benefits package including 401(k) with company matching
• Annual bonus plan
• A rewarding work environment
• Meaningful relationships with your co-workers and the individuals we serve
• Time Off & Holiday Pay
• Family-oriented environment, casual dress
• Employee discounts; fun employee events
• Dynamic work environment, no day is ever the same as the next
• On-the-job training including paid CEU opportunities, career development and advancement opportunities
• Access to jobs throughout the nation-wide Network
• Mileage reimbursement

We have a great work environment and you’ll be surrounded by a strong and supportive team of peers, leaders and colleagues. Family Home Agency is a partner of California MENTOR and The MENTOR Network. The MENTOR Network is a national network of local human service providers offering quality, community-based services. With approximately 28,000 employees serving 25,000+ consumers in 36 states, you'll have career opportunities from coast to coast. When you join The MENTOR Network, you’ll make a difference every day and help to provide quality of life enhancing services to individuals across the country.

Apply Today!

EOE