Executive Assistant - Full-time

Summary

Executive Assistant

The Executive Assistant is responsible to provide administrative support for Senior Management in a timely, efficient, and professional manner. Communicate regularly with Senior Management, staff, clients, and vendors.

Advantage Sales & Marketing, LLC is proud to be an Equal Opportunity Employer

Responsibilities

Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Executive Assistant is responsible to provide administrative support for Senior Management in a timely, efficient, and professional manner. Communicate regularly with Senior Management, staff, clients, and vendors.

Essential Job Duties and Responsibilities

Executive Support

• Provide administrative support by coordinating executive’s calendar, meetings, and travel arrangements
• Manage phone calls, faxes, mail, inquiries, and expense reporting
• Conserve executives’ time by reading, researching, and routing correspondence
• Prepare and edit general communication and correspondence
• Prepare meeting materials and presentation decks for a variety of needs including but not limited to Board of Directors meetings
• Serve as liaison between Senior Management, Middle Management, and other department staff

Project Management and Department Support

• Ensure special projects are completed in a timely manner by performing and coordinating appropriate tasks
• Assist with developing presentations and reports by assimilating and compiling specific and necessary data
• Organize and maintain files, follow-up/pending and reminder systems for various recurring projects and reports
• Document and information management and filing

Supervisory Responsibilities:

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

May delegate work of others and provide guidance, direction and mentoring to indirect reports

Travel and/or Driving Requirements:

• Travel and Driving are not essential duties or functions of this job

Minimum Qualifications


Education Level: (Required): Associate's Degree or equivalent experience

Field of Study/Area of Experience: Business

• 3-5 years in executive administrative experience with “C-level” Management, preferably in CPG industry

Skills, Knowledge and Abilities

• Accurate typing speed of 85 WPM
• Ability to work in a fast paced environment while serving as a liaison to department heads, managers, associates, Clients, and Customers.
• Demonstrate discretion and confidentiality in the handling of highly sensitive issues
• Excellent written and verbal communication skills
• Able to handle multiple tasks and projects simultaneously in a very organized fashion
• Proactive work ethic with utmost attention to detail
• Knowledge of basic research fundamentals
• Team player with a positive attitude
• Flexible and adaptable to change
• Demonstrates commitment to meeting or exceeding customer expectations, effectively solicits and responds to the needs of the customer both external and internal
• Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
• Advanced proficiency in Microsoft Office (MS Word, Excel, PowerPoint and Outlook)

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. A detailed Environmental and Physical Requirements document is available in the Total Rewards department.

Additional Information Regarding ASM Job Duties and
Job Descriptions:

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. ASM reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

Service Excellence, Results, Integrity, Entrepreneurial Focus and Leadership: These are our values at Advantage Sales & Marketing LLC. “Winning Together” is more than just words on a piece of paper. It is the vision by which we live our mission as an organization: "To create outstanding value for clients and customers through superior sales execution, operational excellence and innovative marketing services."

Advantage Sales & Marketing LLC is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, ASM shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.