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Administrative Assistant - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | miami, Florida |
About this job
Key Responsibilities:
*Provide executive administrative assistance to the CFO and LAB Finance Directors' team based in Miami
*Organize and schedule Conference Calls, Telepresence and Video conferences
*Responsible for the invoices process from Miami to the Finance Share Service Center, including the scanning of all invoices and verify the receipt by SSC.
*Handle all Finance related invoices process, submitting for payment, keeping electronic filing and tracking payments.
*Responsible for all the logistics of onsite and offsite meetings including searching for the location, negotiating rates and space, catering, AV, transportation needs, and proper communication with attendees.
*Coordinate travel arrangements of the in Latin America and Global, including checking need of and obtaining visas, prepare and document all travel reports.
*Receive and directing visitors
*Support with word processing, creating spreadsheets and presentations.
*Provide general support when needed to the Regional Finance team members located in the field
Qualifications/Requirements:
-College Degree or equivalent experience required
-Extensive software skills are required, as well as Internet research abilities
-Strong communication skills to deal with all levels of management regional
-Ability to get along with a wide diversity of people
-Excellent organizational skills, attention to details and multi tasking.
-Bilingual
-US Working Permits
PepsiCo is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (http://pep.jobs/eeo-poster) & EEO is the Law Supplement (http://pep.jobs/eeo-poster-supplement) documents by copying and pasting the appropriate URL in the address bar of your web browser.
Job Ref: 68684BR
*Provide executive administrative assistance to the CFO and LAB Finance Directors' team based in Miami
*Organize and schedule Conference Calls, Telepresence and Video conferences
*Responsible for the invoices process from Miami to the Finance Share Service Center, including the scanning of all invoices and verify the receipt by SSC.
*Handle all Finance related invoices process, submitting for payment, keeping electronic filing and tracking payments.
*Responsible for all the logistics of onsite and offsite meetings including searching for the location, negotiating rates and space, catering, AV, transportation needs, and proper communication with attendees.
*Coordinate travel arrangements of the in Latin America and Global, including checking need of and obtaining visas, prepare and document all travel reports.
*Receive and directing visitors
*Support with word processing, creating spreadsheets and presentations.
*Provide general support when needed to the Regional Finance team members located in the field
Qualifications/Requirements:
-College Degree or equivalent experience required
-Extensive software skills are required, as well as Internet research abilities
-Strong communication skills to deal with all levels of management regional
-Ability to get along with a wide diversity of people
-Excellent organizational skills, attention to details and multi tasking.
-Bilingual
-US Working Permits
PepsiCo is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (http://pep.jobs/eeo-poster) & EEO is the Law Supplement (http://pep.jobs/eeo-poster-supplement) documents by copying and pasting the appropriate URL in the address bar of your web browser.
Job Ref: 68684BR
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