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Office Technician (typing)
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | San Bernardino, California |
About this job
TIME BASE: FULL-TIME, LIMITED TERM -- 24 MONTHS - (MAY BECOME PERMANENT AT A LATER DATE)
WORK SHIFT: MONDAY -- FRIDAY, 0730 -- 1600
LOCATION: CALIFORNIA INSTITUTION FOR MEN, ADMINISTRATION, 14901 CENTRAL AVE, CHINO, CA 91710
DESCRIPTION OF DUTIES: Provides secretarial and administrative support to the Prison Industries Administrator. Composes, types and assembles a variety of management correspondence and statistical production reports as directed. Maintain all Prison Industry Authority (PIA) Administration files and procedures manuals. Answers incoming phone calls, maintains appointments calendar, and keeps track of pending assignments for the Prison Industries Administrator. Communicates and disseminates information to PIA Central Office, as well as other persons and/or vendors outside the institution. Assists customers and ascertains nature of business and directs to appropriate area/persons. Under direction, types and maintains all personnel documents utilize in Civil Service staff hiring transactions and related reports, as needed by various departments at CIM and/or PIA Central Office. Types a variety of confidential documents such as Letter of Instruction, Employee Counseling, Annual Performance Reports and review Duty Statements. Responsible for daily attendance of record keeping for all staff and monthly distribution to Personnel Department of related reports. Performs a variety of key data entry tasks and transactions by using our Manufacturing and Accounting Systems (EXPLx). Coordinates and Maintains training records for all PIA staff. Coordinates and maintains records supporting our Inmate Employability Program (IEP). Records, transcribes, and distribute minutes of Prison Industries Administrator's Staff meetings. Under general direction maintains archives and performs overall clerical duties to support the various processes within the PIA Administration and its enterprises at CIM. Prepares Security Clearance for all PIA visitors, Processes time sheets. Picks up and processes mail, both incoming and outgoing. Maintains all manuals. Maintains Prevention Program (IPP) files and coordinates the timely filing of State Compensation Insurance Fund (SCIF) Industrial Injury Reports. Coordinates and maintains SCIF logs for PIA inmate employees and civil service staff.
REQUISITE SKILLS AND ABILITIES: Performs difficult clerical work, follow oral and written directions, evaluate situations accurately and take effective action. Communicate effectively. Incumbent utilizes personal computer skills, with a working knowledge of computer programs, including Microsoft Word and Excel, in order to generate office memorandums, reports, documents, etc. independently prioritize responsibilities.
WHO MAY APPLY: Applicants currently in the above classification or within lateral transfer range, reinstatement or those with list eligibility and all other types of recruitment may be considered.
HOW TO APPLY: Please refer to: www.jobs.ca.gov. Click on Career Planning then Classification Specifications. The Search Term for this position is OFFICE TECHNICIAN (TYPING). Applications will be screened, and only the most qualified will be scheduled for an interview. Please indicate if you are a SROA/Surplus employee on your application. Please indicate the classification and position number on your application, failure to provide this information will result from elimination in the hiring process.
SUBMIT APPLICATIONS: Send a standard State application (Form 678), available at: www.jobs.ca.gov, to:
California Prison Industry Authority, Human Resources, Attn: Certification Unit, 560 East Natoma Street, Folsom, CA 95630.
DATE POSTED: 05/07/15
CONTACT: SHANNON PANCHO AT CAREERS@CALPIA.CA.GOV
PLEASE NOTE: A notation or reference on the application to other materials, such as see attached resumes, will not be considered. Your application must be postmarked by the postal service or received by the final filing date. Applications may be filed in person, but must be received by the close of business the day of the final filing date. Applications received after the final filing date will not be considered.
WORK SHIFT: MONDAY -- FRIDAY, 0730 -- 1600
LOCATION: CALIFORNIA INSTITUTION FOR MEN, ADMINISTRATION, 14901 CENTRAL AVE, CHINO, CA 91710
DESCRIPTION OF DUTIES: Provides secretarial and administrative support to the Prison Industries Administrator. Composes, types and assembles a variety of management correspondence and statistical production reports as directed. Maintain all Prison Industry Authority (PIA) Administration files and procedures manuals. Answers incoming phone calls, maintains appointments calendar, and keeps track of pending assignments for the Prison Industries Administrator. Communicates and disseminates information to PIA Central Office, as well as other persons and/or vendors outside the institution. Assists customers and ascertains nature of business and directs to appropriate area/persons. Under direction, types and maintains all personnel documents utilize in Civil Service staff hiring transactions and related reports, as needed by various departments at CIM and/or PIA Central Office. Types a variety of confidential documents such as Letter of Instruction, Employee Counseling, Annual Performance Reports and review Duty Statements. Responsible for daily attendance of record keeping for all staff and monthly distribution to Personnel Department of related reports. Performs a variety of key data entry tasks and transactions by using our Manufacturing and Accounting Systems (EXPLx). Coordinates and Maintains training records for all PIA staff. Coordinates and maintains records supporting our Inmate Employability Program (IEP). Records, transcribes, and distribute minutes of Prison Industries Administrator's Staff meetings. Under general direction maintains archives and performs overall clerical duties to support the various processes within the PIA Administration and its enterprises at CIM. Prepares Security Clearance for all PIA visitors, Processes time sheets. Picks up and processes mail, both incoming and outgoing. Maintains all manuals. Maintains Prevention Program (IPP) files and coordinates the timely filing of State Compensation Insurance Fund (SCIF) Industrial Injury Reports. Coordinates and maintains SCIF logs for PIA inmate employees and civil service staff.
REQUISITE SKILLS AND ABILITIES: Performs difficult clerical work, follow oral and written directions, evaluate situations accurately and take effective action. Communicate effectively. Incumbent utilizes personal computer skills, with a working knowledge of computer programs, including Microsoft Word and Excel, in order to generate office memorandums, reports, documents, etc. independently prioritize responsibilities.
WHO MAY APPLY: Applicants currently in the above classification or within lateral transfer range, reinstatement or those with list eligibility and all other types of recruitment may be considered.
HOW TO APPLY: Please refer to: www.jobs.ca.gov. Click on Career Planning then Classification Specifications. The Search Term for this position is OFFICE TECHNICIAN (TYPING). Applications will be screened, and only the most qualified will be scheduled for an interview. Please indicate if you are a SROA/Surplus employee on your application. Please indicate the classification and position number on your application, failure to provide this information will result from elimination in the hiring process.
SUBMIT APPLICATIONS: Send a standard State application (Form 678), available at: www.jobs.ca.gov, to:
California Prison Industry Authority, Human Resources, Attn: Certification Unit, 560 East Natoma Street, Folsom, CA 95630.
DATE POSTED: 05/07/15
CONTACT: SHANNON PANCHO AT CAREERS@CALPIA.CA.GOV
PLEASE NOTE: A notation or reference on the application to other materials, such as see attached resumes, will not be considered. Your application must be postmarked by the postal service or received by the final filing date. Applications may be filed in person, but must be received by the close of business the day of the final filing date. Applications received after the final filing date will not be considered.
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