Administrative Assistant III

COMPANY PROFILE

The Commercial segment is a leading manufacturer of refuse collection vehicles, front and rear discharge concrete mixers, portable and stationary concrete batch plants, field service vehicles, and truck mounted cranes. All backed by 24/7 support, our segment's brands consist of McNeilus, CON-E-CO, London Machinery, and IMT. Oshkosh Commercial leads it's industries in both innovation & quality.

Oshkosh Commercial is a segment of Oshkosh Corporation, which is a Fortune 350, multi-billion dollar company. At Oshkosh Corporation we are dedicated to designing and building the world's toughest specialty trucks, truck bodies, and access equipment by working shoulder-to-shoulder with the people who use them.

SUMMARY

Perform various administrative duties for one or more managers. Use established office procedures to perform the necessary job functions required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Enter payroll information into Kronos, manage timesheets, and MTM Attendance Tracker

Be the liaison between employees and Human Resources

Prepare complex and confidential material (PowerPoint Presentation, central focus for gathering data for production projects)

Deliver outgoing material and correspondence and retrieve incoming material and correspondence from main office. Originate letters and memos using independent judgment and initiative.

Prepare reports and special projects as directed. Compile reports by entering and retrieving data from Kronos, network drives, KPI website. (Examples, ops weekly report, launch scorecard, operations monthly scorecard and countermeasures)

Screen telephone calls, visitors and incoming correspondence.

Assist operations management team in day to day tasks

Order office supplies and maintain office supply inventory.

Daily contact with customers, service providers, executives, senior managers, etc. (in person, via telephone, e-mail or fax).

Coding and preparing accounts payable invoices.

Assisting and keeping track of safety and environmental items/paperwork (MSDS, safety boots/equipment, waste hazard).

Create and back flush work orders.

Receive raw materials and do inventory cycle counts.

ST/OT creation and stock transfers.

Other duties as assigned.

BASIC QUALIFICATIONS

High School degree or GED

2-plus years related experience

PREFERRED QUALIFICATIONS

Associate's degree in administrative assistant or equivalent

JD Edwards experience

Ability to exercise independent judgment while handling multiple tasks

Working knowledge of computer software (i.e. Microsoft suite of products including Word, Excel, PowerPoint, Visio), etc.; Adobe Acrobat; Internet search tools

Proficient grammar and proofreading skills

Excellent customer service and communication skills

Oshkosh Corporation is an Equal Opportunity employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities, and is committed to providing equal opportunities for all employees and applicants. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.

Oshkosh Corporation takes affirmative action to employ and advance in employment qualified Minorities, Females, Protected Veterans, and Individuals with Disabilities. Any employee or applicant for employment who is qualified under the applicable regulations will be covered under our affirmative action program. Submission of this information is voluntary, will be kept confidential, and is not a requirement for employment.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum .