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Secretary II (Part Time) - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | anaheim, California |
About this job
The Walt Disney Company is a world-class entertainment and technological leader. Walt's passion was to continuously envision new ways to move audiences around the world---a passion that remains our touchstone in an enterprise that stretches from theme parks, resorts and a cruise line to sports, news, movies and a variety of other businesses. Uniting each endeavor is a commitment to creating and delivering unforgettable experiences --- and we're constantly looking for new ways to enhance these exciting experiences. Bring your individual talents here and discover for yourself why a career with Disney is the opportunity you've been looking for.
"It takes people to make the dream a reality." Walt was on to something when he said that, and it continues to ring true today. No matter the stage in your career, being a part of Walt Disney Parks & Resorts means being a part of a team where you help bring innovation to life through unsurpassed products, services and most importantly remarkable experiences. As a Cast Member you are the steward and connection to our legacy and the backbone of our thriving innovations. Join our team and watch your dreams come true.
Responsibilities This position provides administrative support for the general needs of the Facilities Asset Management Team and Building Management Team. Supports all purchasing and administrative support for Building Management, as well as, administratively supports the FAM team with onboarding and other duties. Handles multiple priorities including managing calendars, coordinating meetings, proactively ensure the team and office are organized and efficient, interact with Cast Members at all levels as well as external partners, purchasing , record keeping, assist in on/off-boarding / moves / separation of cast members, maintain team distribution lists, order supplies for various teams and facilities. The Secretary must be able to set and manage multiple priorities and make independent on-the-spot decisions to ensure the smooth and efficient operation of the department.
Purchasing Manages all of the SAP/eSource procurement activities in support of the Building Management team. Creates all shopping carts for Services/Goods, processes all Service Entries and Goods Receipt. Researches and tracks open orders. Communication Skills; Email / Calendar Management / Telephone Office Administration -- Includes answering phones, handle incoming and outgoing mail, purchase office supplies, maintain office equipment, provide needed forms for Cast and responding to Cast Member questions. Onboarding/off-boarding of cast members. Schedule meetings (date, time & location) with necessary equipment and conference calling tools for management team as needed. Maintain Cast Member information spreadsheets for Management (ex: Sick line/log, work schedules, contact information). Perform other duties as assigned by the Manager. Reports -- Run, maintain SAP reports for Management (ex: Labor Utilization, Meal pay/Clock and office supply purchasing). Payroll -- Assist with any and all payroll concerns or questions for Management Back up support -- Assist teams with administrative support as needed (ex: phone/vacation coverage) Basic Qualifications SAP/eSource purchasing background Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) Independent decision maker capable of working with limited direction. Ability to work under pressure and maintain a professional demeanor in a fast paced and constantly changing environment. Ability to multi task and manage multiple work streams. Outstanding written and oral communication skills. Ability to provide excellent customer service to all types of internal customers and schedule work performed by the department. Ability to interact with Executives and other administrative support Required Education High School or GED and 1-2 years of experience Job Posting Industries Leisure and Travel Additional Information This position is a legal entity of Walt Disney Parks & Resorts, an equal opportunity employer.
Primary Location-City Anaheim Primary Location-State CA Primary Location-Country US Auto req ID 275051BR
"It takes people to make the dream a reality." Walt was on to something when he said that, and it continues to ring true today. No matter the stage in your career, being a part of Walt Disney Parks & Resorts means being a part of a team where you help bring innovation to life through unsurpassed products, services and most importantly remarkable experiences. As a Cast Member you are the steward and connection to our legacy and the backbone of our thriving innovations. Join our team and watch your dreams come true.
Responsibilities This position provides administrative support for the general needs of the Facilities Asset Management Team and Building Management Team. Supports all purchasing and administrative support for Building Management, as well as, administratively supports the FAM team with onboarding and other duties. Handles multiple priorities including managing calendars, coordinating meetings, proactively ensure the team and office are organized and efficient, interact with Cast Members at all levels as well as external partners, purchasing , record keeping, assist in on/off-boarding / moves / separation of cast members, maintain team distribution lists, order supplies for various teams and facilities. The Secretary must be able to set and manage multiple priorities and make independent on-the-spot decisions to ensure the smooth and efficient operation of the department.
Purchasing Manages all of the SAP/eSource procurement activities in support of the Building Management team. Creates all shopping carts for Services/Goods, processes all Service Entries and Goods Receipt. Researches and tracks open orders. Communication Skills; Email / Calendar Management / Telephone Office Administration -- Includes answering phones, handle incoming and outgoing mail, purchase office supplies, maintain office equipment, provide needed forms for Cast and responding to Cast Member questions. Onboarding/off-boarding of cast members. Schedule meetings (date, time & location) with necessary equipment and conference calling tools for management team as needed. Maintain Cast Member information spreadsheets for Management (ex: Sick line/log, work schedules, contact information). Perform other duties as assigned by the Manager. Reports -- Run, maintain SAP reports for Management (ex: Labor Utilization, Meal pay/Clock and office supply purchasing). Payroll -- Assist with any and all payroll concerns or questions for Management Back up support -- Assist teams with administrative support as needed (ex: phone/vacation coverage) Basic Qualifications SAP/eSource purchasing background Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) Independent decision maker capable of working with limited direction. Ability to work under pressure and maintain a professional demeanor in a fast paced and constantly changing environment. Ability to multi task and manage multiple work streams. Outstanding written and oral communication skills. Ability to provide excellent customer service to all types of internal customers and schedule work performed by the department. Ability to interact with Executives and other administrative support Required Education High School or GED and 1-2 years of experience Job Posting Industries Leisure and Travel Additional Information This position is a legal entity of Walt Disney Parks & Resorts, an equal opportunity employer.
Primary Location-City Anaheim Primary Location-State CA Primary Location-Country US Auto req ID 275051BR
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