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Administrative Assistant (TEMP) - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | dearborn, Michigan |
About this job
Job Summary The University of Michigan-Dearborn has a temporary opening within The College of Education, Health, and Human Services Office of Student Success (OSS) to start as soon as possible and work full-time, 40 hours per week, Monday through Friday, 8 am ? 5 pm for 3 months. The individual selected will assist in performing various duties supporting OSS including:
- Assist Administrative Specialist in documenting and organizing access to OSS processes and procedures
- Assist in creating and processing staff and faculty personnel actions
- Assist in preparing paperwork for new faculty and lecturer appointments, appointment changes, leaves of absence, sabbaticals, and contracts
- Assist the department Chair with correspondence and reports
- Arrange and schedule meetings
- May attend department meetings to take meeting notes and minutes for proofreading and distribution
- Help maintain and support instructional equipment, overhead sheets and folders
- Help resolve classroom, facility and building issues
-Assist in collecting and maintaining statistical data and reports
- Field incoming calls and emails/electronic communication from students, faculty and staff.
-Resolve routine questions and problems and refer more complex issues.
- Perform other departmental duties as required
Required Qualifications* Two or more years office experience.
- Exceptional customer service, dependability and professional office conduct
- Demonstrated excellence in written, verbal, and interpersonal communication skills
- Ability to adapt to shifting priorities and meet deadlines
- Demonstrated successful ability to exercise judgment and appropriately handle confidential or sensitive issues
- Strong proficiency in Microsoft Office Suite, especially MS Word, Excel, and PowerPoint
- Must have some experience with PeopleSoft systems, i.e., personnel action requests, hiring, procurement/purchasing.
- Experience with Gmail/Google Calendar
Additional Information This position reports to the Associate Dean, and will also receive functional supervision from the Department Chairs and other members of the OSS staff.
Background Screening Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
- Assist Administrative Specialist in documenting and organizing access to OSS processes and procedures
- Assist in creating and processing staff and faculty personnel actions
- Assist in preparing paperwork for new faculty and lecturer appointments, appointment changes, leaves of absence, sabbaticals, and contracts
- Assist the department Chair with correspondence and reports
- Arrange and schedule meetings
- May attend department meetings to take meeting notes and minutes for proofreading and distribution
- Help maintain and support instructional equipment, overhead sheets and folders
- Help resolve classroom, facility and building issues
-Assist in collecting and maintaining statistical data and reports
- Field incoming calls and emails/electronic communication from students, faculty and staff.
-Resolve routine questions and problems and refer more complex issues.
- Perform other departmental duties as required
Required Qualifications* Two or more years office experience.
- Exceptional customer service, dependability and professional office conduct
- Demonstrated excellence in written, verbal, and interpersonal communication skills
- Ability to adapt to shifting priorities and meet deadlines
- Demonstrated successful ability to exercise judgment and appropriately handle confidential or sensitive issues
- Strong proficiency in Microsoft Office Suite, especially MS Word, Excel, and PowerPoint
- Must have some experience with PeopleSoft systems, i.e., personnel action requests, hiring, procurement/purchasing.
- Experience with Gmail/Google Calendar
Additional Information This position reports to the Associate Dean, and will also receive functional supervision from the Department Chairs and other members of the OSS staff.
Background Screening Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
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