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Administrative Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | denver, Colorado |
About this job
Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.
Essential Functions:
* Provides complex administrative and/or project support to the department head, managers and/or staff members to include the following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors. May monitor emails for others.
* Manages the manager's calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager.
* Writes detailed correspondence for managers and staff; independently updates department documents as needed.
* Creates reports, presentation materials with charts and illustrations, and proofs content for accuracy.
* Researches and collects information needed to complete project tasks or reports.
* Interfaces daily with KP employees across multiple organizations and external parties as a liaison for the department/function.
* Tracks expenditures to include billing and payment authorization on behalf of the department manager; authorizes recharges across business units. Manages expense reports.
* Performs other department specific duties as assigned.
Basic Qualifications:
Experience
* Four (4) years of administrative assistant support to a person or unit of an organization at the manager/director level.
Education
* High School Diploma OR General Education Diploma required.
* Two (2) years of related college course work OR two (2) years of related experience.
License, Certification, Registration
* N/A
Additional Requirements:
* Demonstrates a progressively higher level of proficiency in most of the following areas: Word-processing and spreadsheets, which includes the creation of graphs and charts; importing documents/data; creation of formulas and macros.
* Demonstrated ability to plan, organize and prioritize work assignments.
* Effective verbal, written and interpersonal skills required.
* Typing test required with a minimum of 45 words per minute and a 5% or less error rate.
* Must be at least 70% proficient at an intermediate level in Microsoft Word and Excel.
Preferred Qualifications:
* N/A
Essential Functions:
* Provides complex administrative and/or project support to the department head, managers and/or staff members to include the following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors. May monitor emails for others.
* Manages the manager's calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager.
* Writes detailed correspondence for managers and staff; independently updates department documents as needed.
* Creates reports, presentation materials with charts and illustrations, and proofs content for accuracy.
* Researches and collects information needed to complete project tasks or reports.
* Interfaces daily with KP employees across multiple organizations and external parties as a liaison for the department/function.
* Tracks expenditures to include billing and payment authorization on behalf of the department manager; authorizes recharges across business units. Manages expense reports.
* Performs other department specific duties as assigned.
Basic Qualifications:
Experience
* Four (4) years of administrative assistant support to a person or unit of an organization at the manager/director level.
Education
* High School Diploma OR General Education Diploma required.
* Two (2) years of related college course work OR two (2) years of related experience.
License, Certification, Registration
* N/A
Additional Requirements:
* Demonstrates a progressively higher level of proficiency in most of the following areas: Word-processing and spreadsheets, which includes the creation of graphs and charts; importing documents/data; creation of formulas and macros.
* Demonstrated ability to plan, organize and prioritize work assignments.
* Effective verbal, written and interpersonal skills required.
* Typing test required with a minimum of 45 words per minute and a 5% or less error rate.
* Must be at least 70% proficient at an intermediate level in Microsoft Word and Excel.
Preferred Qualifications:
* N/A
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