The job below is no longer available.
You might also like
in Fort Myers, FL
- $19.75
Verified per hour Valvoline Instant Oil Change • 15d agoUrgently hiring 19.9 mi Use left and right arrow keys to navigate 
$1,700Verified per week Voca • 3h agoJust posted Urgently hiring 9 mi Use left and right arrow keys to navigate
$17est. per hour myCNAjobs • 1h agoUrgently hiring 16.8 mi Use left and right arrow keys to navigate- $60
est. per hour QuidelOrtho • 12h agoUrgently hiring 9 mi Use left and right arrow keys to navigate - $17
est. per hour myCNAjobs • 1h agoUrgently hiring 4.7 mi Use left and right arrow keys to navigate
Administrative Assistant I - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Fort Myers, Florida |
About this job
Department of Environmental Protection - South District
Business Planning
Regulatory Support Staff
Advertisement -- Open Competitive Career Service Opportunity
**Vacancy**
Administrative Assistant I
Position Number 37010356
Position Location: 2295 Victoria Avenue, Suite 364, Fort Myers, Florida 33902Salary (Hiring at salary base): $2,123.27 monthly / $25,479.24 AnnualAdvertisement Closing Date: July 8, 2015
Position Requirements: Valid Driver's License
Summary of Duties: This is a responsible, varied and complex administrative position that performs a wide range of administrative and secretarial duties in the multi- disciplinary Regulatory Support Pool. This position works as a primary support person for program disciplines as assigned, and as a back-up for others. This is work providing administrative support by handling information requests, assisting customers, and performs administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This position facilitates the means and objectives of the Department's Outreach Strategies of the Department. In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department's Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. The incumbent is expected to work with the implementation of the principles of total quality management (i.e. continuous improvement) and the implementation of LEAN methodology to reduce waste and provide services that add value for all customers.
Administrative Assistant I -- Position No. 37010356Provides clerical support for complex actions of the regulatory programs including: word processing of documents, letters, memos, etc.; photocopying and routing of outgoing mail; sending and receiving FAX communications; inputting and retrieving data from various data bases; providing information to the public where applicable; and coordinates these activities with other clerical and professional staff to ensure efficiency. Updates databases and prepares letters and forms with clear correct information free of typographical, formatting and grammatical errors. Establishes and maintains files for the South District. Enters application information in the tracking database systems, as well as Excel tracking databases. Reviews and prepares complex permit applications for further processing by South District staff. Assists in photocopying applications and sending to appropriate agencies, maintaining mailing lists, creating and maintaining file folders and physically performing filing for the South District. Assists in maintaining a database for commenting agencies. Develops and assists in maintaining hard copy and computerized logs of applications, forms, documents, correspondence, and other similar items received by and created within the South District. Develops and assists in maintaining a cross-reference system so materials are located according either to subject, location, or file number.
Assists with coordinating all compliance activities for the South District: assembles and enters data for inspections; provides printouts of activities on files; and maintains updates of activities on files in the system. Provides inspectors with usable forms and information to assist their compliance and enforcement activities. Maintains tracking system for all scheduled and completed actions.
Works proactively to develop streamlined processing opportunities and works cooperatively to enhance the regulatory support team's support for the South District professional staff. Performs outreaches to regulated communities to identify opportunities for process clarification, and instructs applicants on the use of DEP web based services and paperless initiatives. Works with other members of the Regulatory Support team to ensure consistent and appropriate document handling and finalization, database entry, and public information requests.
Operates copying machines, assists with archiving (pre-indexing/indexing into Oculus, etc.) needs and maintains overall familiarity with all such equipment including maintenance and servicing needs. Maintains and coordinates various filing systems, physically performs filing. Serves as backup to the mail room activities, including maintaining records and supplies for Pitney Bowes postage machine. Responsible for handling outgoing paper mail for the Fort Myers office. Assists reception area personnel by professionally answering and screening incoming telephone calls, greeting and referring visitors, providing information to the public, processing incoming mail, and logging checks. Serves as a reception area alternate on a scheduled and as-needed basis.
Performs other duties as assigned.
Knowledge, Skills and Abilities (Essential) include:
Proficient in the knowledge of office procedures and practices.
Proficient in the ability to use of personal computers including typing and word processing programs.
Proficient in the ability to organize files and other records.
Proficient in the ability to compile and analyze data for administrative decisions.
Proficient in the ability to organize and maintain records in management systems.
Proficient in the ability to use of correct spelling, punctuation and grammar.
Proficient in the ability to type letters, memorandum and other documents in correct business format.
Proficient in the ability to operate general office equipment.
Proficient in the ability to communicate with the public in a courteous, effective and tactful manner.
Proficient in the ability to plan, organize, coordinate work assignments to ensure proper completion.
Proficient in the ability to communicate effectively verbally and in writing.
Proficient in the ability to physically perform filing.
Proficient in the ability to establish and maintain effective working relationships with others.
Proficient in the ability to perform basic arithmetical calculations.
Proficient in the ability as receptionist and telephone operator for the South District Office as needed.
Proficient in the ability to solve problems, make decisions, and work independently.
Ability to maintain a valid Florida Driver's license.
Ability to type 35 words per minute.
Able to lift 20 lbs.
Proficient in working with Microsoft Word, Excel, Outlook software programs
Knowledge, Skills and Abilities (Preferred) include:
Knowledge of GIS software programs
A minimum of 2 years of experience with clerical and administrative duties.
Licensure/registration/certification requirements: Valid Florida Driver's License
Working hours: Daily from 8:00 a.m. to 5:00 p.m. Total hours in workweek: 40 hrs.
Contact Information:
Toni YardSouth District DEP2295 Victoria Avenue, Suite 364Fort Myers, FL 33902 (239) 344-5649Fax: (850) 412-0589Toni.Yard@dep.state.fl.us
To learn more about the DEP South District office, please access the following link: http://www.dep.state.fl.us/south/
All applicants must submit a completed State of Florida employment application through the People First system. If assistance is needed to apply for this position, please call the People First service center at 1-877-562-7287 (TTY applicants call 1-866-221-0268). If you are unable to complete the on-line application process, a state of Florida employment application may be faxed to 888-403-2110. (All applications must be submitted by 11:59 P.M. EDT on the closing date.) If an application is faxed, please ensure that the requisition number is in the upper right corner of the application on the line labeled "position number." If an application is faxed, you must call the People First service center to respond to the qualifying questions before the position advertisement closing date. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority (850-245-2511) or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
Business Planning
Regulatory Support Staff
Advertisement -- Open Competitive Career Service Opportunity
**Vacancy**
Administrative Assistant I
Position Number 37010356
Position Location: 2295 Victoria Avenue, Suite 364, Fort Myers, Florida 33902Salary (Hiring at salary base): $2,123.27 monthly / $25,479.24 AnnualAdvertisement Closing Date: July 8, 2015
Position Requirements: Valid Driver's License
Summary of Duties: This is a responsible, varied and complex administrative position that performs a wide range of administrative and secretarial duties in the multi- disciplinary Regulatory Support Pool. This position works as a primary support person for program disciplines as assigned, and as a back-up for others. This is work providing administrative support by handling information requests, assisting customers, and performs administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This position facilitates the means and objectives of the Department's Outreach Strategies of the Department. In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department's Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. The incumbent is expected to work with the implementation of the principles of total quality management (i.e. continuous improvement) and the implementation of LEAN methodology to reduce waste and provide services that add value for all customers.
Administrative Assistant I -- Position No. 37010356Provides clerical support for complex actions of the regulatory programs including: word processing of documents, letters, memos, etc.; photocopying and routing of outgoing mail; sending and receiving FAX communications; inputting and retrieving data from various data bases; providing information to the public where applicable; and coordinates these activities with other clerical and professional staff to ensure efficiency. Updates databases and prepares letters and forms with clear correct information free of typographical, formatting and grammatical errors. Establishes and maintains files for the South District. Enters application information in the tracking database systems, as well as Excel tracking databases. Reviews and prepares complex permit applications for further processing by South District staff. Assists in photocopying applications and sending to appropriate agencies, maintaining mailing lists, creating and maintaining file folders and physically performing filing for the South District. Assists in maintaining a database for commenting agencies. Develops and assists in maintaining hard copy and computerized logs of applications, forms, documents, correspondence, and other similar items received by and created within the South District. Develops and assists in maintaining a cross-reference system so materials are located according either to subject, location, or file number.
Assists with coordinating all compliance activities for the South District: assembles and enters data for inspections; provides printouts of activities on files; and maintains updates of activities on files in the system. Provides inspectors with usable forms and information to assist their compliance and enforcement activities. Maintains tracking system for all scheduled and completed actions.
Works proactively to develop streamlined processing opportunities and works cooperatively to enhance the regulatory support team's support for the South District professional staff. Performs outreaches to regulated communities to identify opportunities for process clarification, and instructs applicants on the use of DEP web based services and paperless initiatives. Works with other members of the Regulatory Support team to ensure consistent and appropriate document handling and finalization, database entry, and public information requests.
Operates copying machines, assists with archiving (pre-indexing/indexing into Oculus, etc.) needs and maintains overall familiarity with all such equipment including maintenance and servicing needs. Maintains and coordinates various filing systems, physically performs filing. Serves as backup to the mail room activities, including maintaining records and supplies for Pitney Bowes postage machine. Responsible for handling outgoing paper mail for the Fort Myers office. Assists reception area personnel by professionally answering and screening incoming telephone calls, greeting and referring visitors, providing information to the public, processing incoming mail, and logging checks. Serves as a reception area alternate on a scheduled and as-needed basis.
Performs other duties as assigned.
Knowledge, Skills and Abilities (Essential) include:
Proficient in the knowledge of office procedures and practices.
Proficient in the ability to use of personal computers including typing and word processing programs.
Proficient in the ability to organize files and other records.
Proficient in the ability to compile and analyze data for administrative decisions.
Proficient in the ability to organize and maintain records in management systems.
Proficient in the ability to use of correct spelling, punctuation and grammar.
Proficient in the ability to type letters, memorandum and other documents in correct business format.
Proficient in the ability to operate general office equipment.
Proficient in the ability to communicate with the public in a courteous, effective and tactful manner.
Proficient in the ability to plan, organize, coordinate work assignments to ensure proper completion.
Proficient in the ability to communicate effectively verbally and in writing.
Proficient in the ability to physically perform filing.
Proficient in the ability to establish and maintain effective working relationships with others.
Proficient in the ability to perform basic arithmetical calculations.
Proficient in the ability as receptionist and telephone operator for the South District Office as needed.
Proficient in the ability to solve problems, make decisions, and work independently.
Ability to maintain a valid Florida Driver's license.
Ability to type 35 words per minute.
Able to lift 20 lbs.
Proficient in working with Microsoft Word, Excel, Outlook software programs
Knowledge, Skills and Abilities (Preferred) include:
Knowledge of GIS software programs
A minimum of 2 years of experience with clerical and administrative duties.
Licensure/registration/certification requirements: Valid Florida Driver's License
Working hours: Daily from 8:00 a.m. to 5:00 p.m. Total hours in workweek: 40 hrs.
Contact Information:
Toni YardSouth District DEP2295 Victoria Avenue, Suite 364Fort Myers, FL 33902 (239) 344-5649Fax: (850) 412-0589Toni.Yard@dep.state.fl.us
To learn more about the DEP South District office, please access the following link: http://www.dep.state.fl.us/south/
All applicants must submit a completed State of Florida employment application through the People First system. If assistance is needed to apply for this position, please call the People First service center at 1-877-562-7287 (TTY applicants call 1-866-221-0268). If you are unable to complete the on-line application process, a state of Florida employment application may be faxed to 888-403-2110. (All applications must be submitted by 11:59 P.M. EDT on the closing date.) If an application is faxed, please ensure that the requisition number is in the upper right corner of the application on the line labeled "position number." If an application is faxed, you must call the People First service center to respond to the qualifying questions before the position advertisement closing date. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority (850-245-2511) or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
Your Privacy Choices