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Secretary Specialist - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Fort Myers, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS: Level 1 -- Pay Band 001
This position is located in the GTA, Ft. Myers Service Center, Field Operations -- Collections. Selection Criteria: Applicants must have a high school diploma or its equivalent; must have experience preparing correspondence/properly handling, sorting, processing, distributing daily mail; strong social/organizational skills; strong attention to details; experience with answering telephones; advanced experience with business productivity software (Microsoft Word, Excel and Power point) -- creating and maintaining and working with computers, data entry -- manual/automated; experience with typing and alphabetical/numerical filing; strong skip tracing skills; experience with calculating accuracy of statements, billings/collections -- basic mathematical skills; dealing with cash; ability to work in a fast-paced/high volume detailed environment; able to multi-task/meet deadlines in short turn-around times. Applicant must have at least two years' experience in the above areas. NOTE: This position will be assisting two Collection Supervisors and agents.
Annual Salary: $20,734.56
Monthly Salary: $1,727.88
If you have any questions regarding this advertisement, please contact Francine Palmer at 239-338-2682
CRIMINAL BACKGROUND CHECKS
All Revenue positions are designated as "sensitive or special trust." If we select you for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and/or Federal Bureau of Investigation for a criminal background check. These checks will reveal arrests or charges regardless of the disposition or outcome.
DESCRIPTION
This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the employment application.
POSITION DESCRIPTION
This position provides clerical assistance and support to the Service Center Manager, Process Group Managers and compliance review staff and maintains an understanding of the daily operation of the Compliance Review sub-process. Will have Word and Excel experience and perform duties such as correspondence, filing, and copying. Will also have the ability to input information, make revisions and produce final products within established time frames.
Input data and prepare final legal documents such as notices, letters of assessment and other filing documentation. Prepare correspondence memorandums, statistical reports and other documents relating to the administration of the tax laws. If necessary, proofread the prepared materials for correct spelling, punctuation and grammar. Assist as needed in the preparation and processing of personnel files, interview and new hire packages. Assist in the input of personnel information onto the administrative computer when required.
With the use of computer prepares, types and distributes general office correspondence.
Prepares individual correspondence to taxpayers. Opens and screens incoming mail. Distributes mail to appropriate staff or handles what can be done independently. Answers telephones, relays messages and information.
Inputs and updates audit information into administrative computer. Prints reports and distributes to appropriate staff.
Assists the Unemployment staff by calling the employers and others to confirm appointments and requests information needed for the performance of their work.
Maintains office files on purchase requisitions, supply order and other correspondence or as a backup for these duties.
Assists management with the assembly of documentary materials for presentation at group meetings and taxpayer's request.
Maintains records and files pertaining to the compliance review sub-process.
Data input of SAP social data of a Business Partner and print audit file labels and create audit files. May administratively review an audit file and reconcile it to ACM before closing the file to Tallahassee.
Answer telephone calls, takes messages and maintains a log on all out-of-state telephone calls.
Performs other duties as may be required.
APPLICANT POOL
Future vacancies may be filled from this advertisement for a period of up to six months.
WILLINGNESS DISCLAIMER
Certain requirements are needed by the incumbent of this position. There are willingness questions in the Qualifying Questions section that you must respond to. A negative response to any of the willingness questions will exclude you from further consideration for this position.
WHERE TO APPLY: All applicants must submit a completed State of Florida Employment Application to the People First Service Center online at https://peoplefirst.myflorida.com/logon.htm. IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287 FOR ASSISTANCE.
FAXED OR MAILED APPLICATIONS: Applicants who submit their application via fax or by mail will be contacted by the People First Service Center during their normal business hours (8:00 a.m. -- 6:00 p.m. EST), to answer the qualifying questions for the position. Applicants who do not respond to the qualifying questions will not be considered for this position.
REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS: Level 1 -- Pay Band 001
This position is located in the GTA, Ft. Myers Service Center, Field Operations -- Collections. Selection Criteria: Applicants must have a high school diploma or its equivalent; must have experience preparing correspondence/properly handling, sorting, processing, distributing daily mail; strong social/organizational skills; strong attention to details; experience with answering telephones; advanced experience with business productivity software (Microsoft Word, Excel and Power point) -- creating and maintaining and working with computers, data entry -- manual/automated; experience with typing and alphabetical/numerical filing; strong skip tracing skills; experience with calculating accuracy of statements, billings/collections -- basic mathematical skills; dealing with cash; ability to work in a fast-paced/high volume detailed environment; able to multi-task/meet deadlines in short turn-around times. Applicant must have at least two years' experience in the above areas. NOTE: This position will be assisting two Collection Supervisors and agents.
Annual Salary: $20,734.56
Monthly Salary: $1,727.88
If you have any questions regarding this advertisement, please contact Francine Palmer at 239-338-2682
CRIMINAL BACKGROUND CHECKS
All Revenue positions are designated as "sensitive or special trust." If we select you for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and/or Federal Bureau of Investigation for a criminal background check. These checks will reveal arrests or charges regardless of the disposition or outcome.
DESCRIPTION
This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the employment application.
POSITION DESCRIPTION
This position provides clerical assistance and support to the Service Center Manager, Process Group Managers and compliance review staff and maintains an understanding of the daily operation of the Compliance Review sub-process. Will have Word and Excel experience and perform duties such as correspondence, filing, and copying. Will also have the ability to input information, make revisions and produce final products within established time frames.
Input data and prepare final legal documents such as notices, letters of assessment and other filing documentation. Prepare correspondence memorandums, statistical reports and other documents relating to the administration of the tax laws. If necessary, proofread the prepared materials for correct spelling, punctuation and grammar. Assist as needed in the preparation and processing of personnel files, interview and new hire packages. Assist in the input of personnel information onto the administrative computer when required.
With the use of computer prepares, types and distributes general office correspondence.
Prepares individual correspondence to taxpayers. Opens and screens incoming mail. Distributes mail to appropriate staff or handles what can be done independently. Answers telephones, relays messages and information.
Inputs and updates audit information into administrative computer. Prints reports and distributes to appropriate staff.
Assists the Unemployment staff by calling the employers and others to confirm appointments and requests information needed for the performance of their work.
Maintains office files on purchase requisitions, supply order and other correspondence or as a backup for these duties.
Assists management with the assembly of documentary materials for presentation at group meetings and taxpayer's request.
Maintains records and files pertaining to the compliance review sub-process.
Data input of SAP social data of a Business Partner and print audit file labels and create audit files. May administratively review an audit file and reconcile it to ACM before closing the file to Tallahassee.
Answer telephone calls, takes messages and maintains a log on all out-of-state telephone calls.
Performs other duties as may be required.
APPLICANT POOL
Future vacancies may be filled from this advertisement for a period of up to six months.
WILLINGNESS DISCLAIMER
Certain requirements are needed by the incumbent of this position. There are willingness questions in the Qualifying Questions section that you must respond to. A negative response to any of the willingness questions will exclude you from further consideration for this position.
WHERE TO APPLY: All applicants must submit a completed State of Florida Employment Application to the People First Service Center online at https://peoplefirst.myflorida.com/logon.htm. IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287 FOR ASSISTANCE.
FAXED OR MAILED APPLICATIONS: Applicants who submit their application via fax or by mail will be contacted by the People First Service Center during their normal business hours (8:00 a.m. -- 6:00 p.m. EST), to answer the qualifying questions for the position. Applicants who do not respond to the qualifying questions will not be considered for this position.
REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
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