Administrative Assistant

Administrative Assistant

3-5 years of experience supporting multiple executives and projects simultaneously, Expert level knowledge with the MS Office Suite, strong organizational practices. Qualified candidates will be able provide examples of previous experience with regard to: scheduling & calendaring, drafting correspondence, taking meeting minutes, organizing large events and travel arrangements. To ensure success, candidates must possess expert-level skills with the entire MS Office suite including: spreadsheets/presentations.

A high-level administrative support, preparing reports, handling information requests, performing clerical functions, serve as backup to other team members, prepare correspondence, receive visitors, arranging conference calls, and scheduling meetings.

Essential Functions

Answer phones, copy/mail/distribute materials to employees, customers and various other parts of organization

Gather data/information from a variety of sources, organize into executive level presentations and reports

Coordinate and schedule conference calls, onsite meetings, etc.

Complete expense reports, manage calendars, maintain office files

Excellent written and oral communication skills

Highly organized

Must be punctual

Skilled in operation of computers, and other standard equipment

Excellent organization skills, attention to detail and accuracy, and the ability to meet deadlines.

Professional appearance and demeanor

Personal Attributes Required

Analytical, detail oriented, positive, team player.

Excellent oral and written Communication skills

Self motivated, high energy and strong work ethic.

Proven ability to succeed in a fast paced, dynamic environment.

The ability to prioritize and meet deadlines in a timely manner.

Excellent judgment and decision making skills

Ability to exceed goals, exhibit a sense of urgency and possess a continuous improvement mentality.

Professional appearance and demeanor with good presentation skills.