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Clerical Admin - Full-time / Part-time
•30 days ago
| Hours | Part-time, Full-time |
|---|---|
| Location | chicago Chicago, Illinois |
About this job
Answer telephones, handle calls, route to appropriate individual or take messages. Ensure customers, vendors and employees are handled in a professional and courteous manner.
Sort and distribute mail and determine level of priority.
Prepare and fill envelopes for distribution for various departments
Receive and send UPS, DHL, Fed-Ex and mail.
Ensure bank deposits are picked up and signed for.
Keep phone list and intranet phone list updated.
Assist with planning and execution of company events.
Make service calls for copiers, faxes and printers.
Get meter readings on copiers and submit to the appropriate business once a month
Call on maintenance issues (Plumbing, Heating, Alarm, etc.).
Assemble new hire boxes.
Keep track of supplies and order when needed.
Keep reception area looking presentable.
Send out used toner for recycling.
Reserve conference and training rooms.
Order lunch for meetings.
Performs other duties as assigned by management as department goals and workload require. EDUCATION and EXPERIENCE:
1-3 years administrative experience
High school diploma or equivalent
Proficiency in Microsoft Outlook, Word, Excel
Highly detail oriented and well organized; ability to handle confidential information
Ability to work independently and adapt to fast pace, changing environment
Exceptional written and verbal communication skills
Conduct self in an ethical, honest, and professional manner
Demonstrate collaborative, team-oriented approach
Sort and distribute mail and determine level of priority.
Prepare and fill envelopes for distribution for various departments
Receive and send UPS, DHL, Fed-Ex and mail.
Ensure bank deposits are picked up and signed for.
Keep phone list and intranet phone list updated.
Assist with planning and execution of company events.
Make service calls for copiers, faxes and printers.
Get meter readings on copiers and submit to the appropriate business once a month
Call on maintenance issues (Plumbing, Heating, Alarm, etc.).
Assemble new hire boxes.
Keep track of supplies and order when needed.
Keep reception area looking presentable.
Send out used toner for recycling.
Reserve conference and training rooms.
Order lunch for meetings.
Performs other duties as assigned by management as department goals and workload require. EDUCATION and EXPERIENCE:
1-3 years administrative experience
High school diploma or equivalent
Proficiency in Microsoft Outlook, Word, Excel
Highly detail oriented and well organized; ability to handle confidential information
Ability to work independently and adapt to fast pace, changing environment
Exceptional written and verbal communication skills
Conduct self in an ethical, honest, and professional manner
Demonstrate collaborative, team-oriented approach
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