Secretary Specialist

SECRETARY SPECIALIST -- CS

AGENCY FOR PERSONS WITH DISABILITIES

NORTHWEST REGION - TALLAHASSEE -- LEON COUNTY

***OPEN COMPETITIVE OPPORTUNITY***

THIS IS A CAREER SERVICE POSITION.

Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times.

www.apdcares.org

The Agency for Persons with Disabilities works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and supports for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, cerebral palsy, Prader-Willi syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency.

APD customers may be served in their community by funding provided through several waiver programs. Other customers are provided assistance without being enrolled in a waiver program. Some APD customers are served at two Developmental Disability Centers. The Agency helps more than 50,000 Floridians with developmental disabilities each year.

APD provides a variety of medically necessary services to more than 31,000 customers who are currently enrolled in Florida's iBudget Waiver. Those services may include occupational and physical therapy, private nursing, mental health counseling, personal supports, transportation, behavior therapy, residential services, adult dental services, and respite care.

Some people with developmental disabilities prefer to receive services and supports living in a home with other people with similar disabilities. The State of Florida has two centers: Sunland Center in Marianna and Tacachale Center in Gainesville. About 800 people currently live in these facilities. In addition, the Agency serves people found incompetent to go to trial due to their developmental disabilities. These individuals are served at APD centers and at a facility located in Chattahoochee. About 200 people live in these locations.

BENEFITS:

State of Florida Retirement package -- 3% employee salary contribution required

10 Paid Holidays annually

104 (176 for SMS, SES) Hours of Paid Annual Leave annually

104 Hours of Paid Sick Leave annually

Health Insurance for Individual or Family Coverage -- State pays 80% of premium

Life Insurance -- no employee contribution required for covered employee

Additional supplemental insurances available such as dental, vision, etc.

Tax Deferred Medical and Child Care Reimbursement Accounts available

Tax Deferred Savings Program available through payroll deduction

Annual Leave

Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 4.00 hours bi-weekly, with 5 to 10 years of service earn 5.00 hours bi-weekly and those with over 10 years of service earn 6.00 hours bi-weekly.

Senior Management Service and Selected Exempt Service employees shall be credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

Sick Leave

Career Service employees earn 4.00 hours of sick leave bi-weekly.

Senior Management Service and Selected Exempt Service employees shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

Holidays The following holidays are observed as paid holidays by State agencies:

New Year's Day, January 1

Birthday of Martin Luther King, Jr., third Monday in January

Memorial Day, last Monday in May

Independence Day, July 4

Labor Day, first Monday in September

Veterans' Day, November 11

Thanksgiving Day, fourth Thursday in November

Friday after Thanksgiving

Christmas Day, December 25

Personal Holiday - Full-time (Non-OPS) employees are entitled to one personal holiday each year. Personal holidays are credited to eligible employees on July 1 and must be used by June 30 of each year or it will be forfeited.

Employee Assistance Programs - The EAP, provided by Aetna Resources for Living, offers confidential, professional, services available 24 hours a day, and are provided at no cost to State employees and their family members. Call (800) 860-2058 for further information.

Direct Deposit Program - As a condition of employment, a person appointed to a position in State government is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Florida State Employee Charitable Campaign- Section 110.181, Florida Statutes, creates the Florida State Employees Charitable Campaign (FSECC), which is the only authorized solicitation of State employees allowed in the workplace during working hours. The FSECC provides an organized and effective method in which employees can donate to the charities of their choice, either through payroll deduction or as a one-time gift.

Employee Tele-Work Program - Under s. 110.171, Florida Statutes, agencies may adopt a Tele-Work Program, whereby selected State employees are allowed to perform their normal duties and responsibilities of their positions through the use of computers and telecommunications, at home or another place apart from the employee's usual place of work.

Tuition Waiver Program- State employees may be eligible to enroll for up to 6 credit hours of tuition free courses per term on a space-available basis at a State university or community college, subject to approval by an employee's agency head or the equivalent.

Mentoring Program- Each employee may be granted up to one hour of administrative leave per week, not to exceed five hours per calendar month, to participate in the Mentoring Initiative including school or community voluntary activities.

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

THE STATE OF FLORIDA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE WORKPLACE.

APPLICANTS REQUIRING A REASONABLE ACCOMMODATION, AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT, MUST NOTIFY THE AGENCY HIRING AUTHORITY AND/OR PEOPLE FIRST SERVICE CENTER (1-877-562-7287). NOTIFICATION TO THE HIRING AUTHORITY MUST BE MADE IN ADVANCE TO ALLOW SUFFICIENT TIME TO PROVIDE THE ACCOMMODATION.

THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE. ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.

THIS POSITION REQUIRES A BACKGROUND INVESTIGATION INCLUDING FINGERPRINTING, PURSUANT TO S. 110.1127(1), FLORIDA STATUTES.

WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENT'S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE'S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. IF YOU ARE UNABLE TO COMPLETE THE ON-LINE APPLICATION PROCESS, A STATE OF FLORIDA EMPLOYMENT APPLICATION MAY BE FAXED TO 1-888-403-2110. IF AN APPLICATION IS FAXED, YOU WILL BE CALLED BY THE PEOPLE FIRST SERVICE CENTER TO RESPOND TO THE QUALIFYING QUESTIONS. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

***DUTIES:

This is an administrative position assisting the Regional Program Supervisor and other staff within the Quality Improvement division. This position also coordinates with other administrative support staff within the region to ensure administrative functions are conducted timely and under specific direction of the supervisors to establish effective collaboration with APD staff and all stakeholders.

Tracks and maintains Licensure and LTRC visits tracking spreadsheets.

Completes the Group Home monitoring compliance spreadsheets and post on the State share drive monthly.

Provides copies of the Medicaid waiver application packet and distributes to potential providers. Maintains a log of individuals receiving application packets and date of receipt.

Coordination of work assignments for clerical support staff including ensuring adequate phone and front desk coverage for the office.

Responds to phone calls and email inquiries within one business day of receipt by routing to appropriate staff person for response. Routes office visitors accordingly.

Maintains the regional group/foster home locator, updates as needed and disseminates to other staff monthly.

Screens, sorts and distributes mail and correspondence for quality improvement staff.

Performs duties related to disaster planning and other duties as assigned.

Assists organizing, and attends, meetings, training, conference call and other activities as needed. Helps with miscellaneous duties as needed including switchboard and the completion of special projects.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.