Paperwork Reduction/Admin Support Associate - Full-time

We are seeking an enthusiastic and hard-working Operations Administrative Clerk to join our rapidly growing team. If you want to be an important part of a team that supports our company owned NAPA Stores and Distribution Center, then this is the job for you! The job of the Operations Administration Clerk is to ensure that the assets of the company owned NAPA stores are accounted for and protected from a paperwork standpoint.

Responsibilities

The Paperwork Reduction/Administrative Support Associate is responsible for providing excellent service and support to store management in the Buffalo District to ensure assets are protected from a paperwork standpoint. This individual will also provide administrative support to both the HR Manager and District Operations Manager.

• Reconciles (daily) mini cash reports
• Reviews buyout purchase orders (procurement card reconciliation) from Local, COJ & IBS locations.
• Coordinates all store reports and ensures they are correct and timely.
• Reconciles (daily) mini cash reports.
• Corrects discrepancies through journal entries.
• Track credits pertaining to sales programs, master installer rebates, batteries, and misc. returns.
• Coordinate stock corrections and ensure that they are properly coded each month. Coordinate write-off from a paperwork standpoint.
• Reviews Buyout Purchase Orders (Procurement card reconciliation).
• Reviews and checks the scanning of cores and defects by DC to account for all credits.
• Tracks all class returns and rejected warranty discrepancies from what was pulled or returned from the store versus what was credited by the DC.
• Posts open positions, schedules interviews and corresponds with candidates.
• Inputs data into system for new hires, transfers, terms and other changes.
• Creates files for new hires and assists with new hire orientation.
• Assists in putting together events to include luncheons, trainings and other company sponsored events.
• Filing as needed.

Qualifications

• HS Diploma or equivalent.
• Basic understanding of accounting and the ability to complete reconciliations.
• Analytical skills with attention to detail.
• Highly organized with excellent follow-up skills.
• Ability to obtain necessary paperwork from managers in a professional and courteous manner.
• Strong PC literacy with the ability to learn new systems.
• Experience with Microsoft Word and Excel (creating basic formulas and spreadsheets).
• Professional written and verbal communication skills.
• Ability to maintain confidentiality.

Closing Statement

In the 1920's, America fell in love with the automobile. More and more vehicles began traveling the roads, creating a need for an auto parts distribution system that could keep pace with the demand to keep our automobiles running. In 1925, NAPA was founded to meet those needs. Since then, we've sped our way to become a powerhouse in the auto parts industry. Fueled by the popularity of the automobile, our name can now be seen on over 5,800 stores, 58 distribution centers, and 13,000 NAPA AutoCare facilities across the country, and we're not stopping there.

Our 80 years of experience has made us an industry leader, but don't let our age lead you to believe we can't keep up with the changing times. We're not your grandfather's NAPA. As our vehicles become more advanced, we've adapted our business in ways that allow us to stay ahead of the curve. We're constantly updating our inventory of over 500,000 parts, opening new stores, reaching out to customers in new ways, and most importantly, we're hiring new talent to join our ranks.

It's an exciting time to join our team and we need people like you to help us accelerate our business into the future. Our growth depends on the dedication and enthusiasm of our employees. At NAPA, we want to continue to expand our presence, but at the heart of our business we just love automobiles. That's probably one of the reasons you're visiting this page. You share our passion to help customers, both retail and wholesale, keep their vehicles running. At NAPA, you'll be part a team that's building on an 80-year legacy of NAPA KNOW HOW, backed by the best employees in the world.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.