Administrative Assistant Vice President of Sales

Design Within Reach offers the best in modern design, from iconic mid-century works to innovative items designed today. We sell clean and simple furniture and accessories, representing designers, materials and processes that span categories and countries. Founded in 1999, with the belief that great design should be accessible to everyone, DWR's business has grown to include retail locations in the U.S. and Canada and a successful e-commerce website. Our customers now include both residential and contract clients. We market to businesses and design professionals, as well as to the general public, via an experienced phone center team, a direct mail catalog, a website, email communications, a contract sales team and our retail locations. By giving our customers access to items that are brilliantly conceived, simply executed and consistent with the enduring principles of modernism, we made design within reach.
The corporate office is located directly above the Design Within Reach Studio, both of which are located in the former Yale and Towne lock factory at Harbor Point. Our corporate offices are home to all three sales channels - Catalog, Web and Studio with supporting departments that include; HR, Finance, Marketing & PR, Inventory Planning, IT, Operations, IS, Merchandising, Web, Logistics and Customer service.
This position will provide daily support to the VP of Sales who directly manages the sales function for our retail studio's located across the US, Canada, Hawaii, and Mexico. Duties include but are not limited to:
* Functions as the main liaison between the VP of Sales, Corporate Office and retail studios and the Virtual Studio.
* Partners with Executive Management Team and corporate colleagues to gather and organize sales related information as requested.
* Maintains and coordinates schedules for the VP of Sales, including all meetings, travel arrangements and full itineraries for domestic and international travel.
* Processes all expense vouchers and receipts through Concur system
* Organize the details of any special events, corporate agendas, and sales visits
* Work closely with training developing and onboarding direct reports to VP of sales.
* Create and develop innovative onboarding and training materials for the sales field.
* Coordinates weekly conference all schedules with executive team, corporate colleagues and various studio locations and staff.
* Acts as a "go to person" for the studio management team for any requests, pending issues, or follow-up items ensuring proper communication on all issues with VP of Sales
* Prepares materials for store visits including sales reporting and statistics.
* Manages an accurate filing system for all reports and regional information.
* Analyzes sales statistics and summarizes monthly reports while also maintaining a monthly newsletter and updating all training and development manuals.
* Reviews and tracks all selling statistics, Sales results, commission reports and additional ad hoc reporting as requested.
* Demonstrates discretion and integrity with all confidential information
* This position will be based in CT but will require frequent monthly trips to New York City
Requirements:
* 5-7 years of executive support experience preferably in a corporate retail or sales focused environment.
* Capable of handling multiple projects while meeting required deadlines.
* Excellent planning and organizational skills with the ability to interact with individuals at varying levels both inside and outside of the organization.
* Exceptional leadership and relationship management skills
* Proficient in the Microsoft Office suite; including Excel, Word and PowerPoint.
* Ability to work in a fast paced, entrepreneurial environment
* Flexible Availability- Schedule at times may vary to meet the needs of the business and to mirror the VP of sales travel schedule.
Design Within Reach is committed to diversity and inclusion. We are an equal opportunity employer (Minorities/Women/Veterans/Disabilities).



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