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Ops Administrative Assistant I - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Eustis, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANT
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
DESCRIPTION
Working Title: OPS Administrative Assistant IBroadband/Class Code: 43-6011-02 / 0709Position Number: 77905052Hourly rate of pay: $14.50 an hourAnnouncement Type: Open CompetitiveCity: EustisFacility: Eustis Fisheries Lab, 601 W. Woodward Ave. Eustis, FL 32726
Open Competitive
This is an Other Personal Service (OPS) position with limited benefits.
Supervisor: Deanna Vinson
Description of duties
This position is within the Aquatic Habitat Restoration/Enhancement Subsection (AHRE) of the Aquatic Habitat Restoration and Conservation Section.
Duties include but are not limited to ordering all supplies for the Eustis Fisheries Lab and other projects at the facility. Enters p-card charges for personnel of various projects. Organizes and maintains a systematic filing of correspondence and project reports.
Processes invoices and purchase order requests, purchasing cards and contractual payments. Maintains current budget analysis and reconciles and provides monthly expenditure reports. Maintains and updates hard copy and/or electronic files on all project related actions. Assists staff with questions regarding established policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets or clerical matters.
Answers telephone calls, deals with incoming calls for multiple Divisions within the Eustis Fisheries Lab. Works with a computer, requires proficiency with word processing software, spreadsheets and accounting software. Operates printers, copiers, fax machines and scanners; maintains adequate office supplies, agency forms, literature and informational materials necessary to ensure continuity in office operations. Maintains personal calendar in Outlook.
Responds to public requests for information and literature, and handles incoming mail, including opening and distributing mail.
Processes travel reimbursements.
Maintains current information of division policies and programs and processes routine matters within established policies.
Reviews records and reports which require action and recommends solutions or courses of action.
Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; to prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies and procedures; utilize problem solving techniques; work independently; plan, organize; communicate effectively verbally and in writing; establish and maintain effective working relationships with others.
Courteously assists Commission constituents to resolve questions or problems relating to the Commission, its programs or fish and wildlife conservation issues. Seeks to garner public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner.
Performs special assignments and report preparation as directed.
KNOWLEDGE, SKILLS AND ABILITIES:
Proficient in the use of Windows Office programs.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting and purchasing.
Ability to prepare correspondence.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Broadband code: 43-6011-02
Class code: $14.50/hr.
Region: Northeast
Title: OPS Administrative Assistant I
County: Lake
Working hours: 8:00 -- 5:00 Monday -- Friday, 40 hrs. /week
List of any subordinates supervised: None
Residency requirement: None
Level of Education- Minimum High school diploma or GED with at least 5 years of experience. Preference may be given to candidates with experience working with State of FL purchasing and budgeting processes and policies.
FWC is an Equal Opportunity/Affirmative Action/ADA Employer. If you require an accommodation to participate in the application / selection process, please contact the hiring authority in advance.
The State Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made. E-Verify will be used to confirm work authorization.
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
EFFECTIVE: 03/17/2003
History:
07/01/2002
01/02/2015 Title change from Executive Secretaries & Admin Assistants
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug Free Workplace Act.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANT
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
DESCRIPTION
Working Title: OPS Administrative Assistant IBroadband/Class Code: 43-6011-02 / 0709Position Number: 77905052Hourly rate of pay: $14.50 an hourAnnouncement Type: Open CompetitiveCity: EustisFacility: Eustis Fisheries Lab, 601 W. Woodward Ave. Eustis, FL 32726
Open Competitive
This is an Other Personal Service (OPS) position with limited benefits.
Supervisor: Deanna Vinson
Description of duties
This position is within the Aquatic Habitat Restoration/Enhancement Subsection (AHRE) of the Aquatic Habitat Restoration and Conservation Section.
Duties include but are not limited to ordering all supplies for the Eustis Fisheries Lab and other projects at the facility. Enters p-card charges for personnel of various projects. Organizes and maintains a systematic filing of correspondence and project reports.
Processes invoices and purchase order requests, purchasing cards and contractual payments. Maintains current budget analysis and reconciles and provides monthly expenditure reports. Maintains and updates hard copy and/or electronic files on all project related actions. Assists staff with questions regarding established policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets or clerical matters.
Answers telephone calls, deals with incoming calls for multiple Divisions within the Eustis Fisheries Lab. Works with a computer, requires proficiency with word processing software, spreadsheets and accounting software. Operates printers, copiers, fax machines and scanners; maintains adequate office supplies, agency forms, literature and informational materials necessary to ensure continuity in office operations. Maintains personal calendar in Outlook.
Responds to public requests for information and literature, and handles incoming mail, including opening and distributing mail.
Processes travel reimbursements.
Maintains current information of division policies and programs and processes routine matters within established policies.
Reviews records and reports which require action and recommends solutions or courses of action.
Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; to prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies and procedures; utilize problem solving techniques; work independently; plan, organize; communicate effectively verbally and in writing; establish and maintain effective working relationships with others.
Courteously assists Commission constituents to resolve questions or problems relating to the Commission, its programs or fish and wildlife conservation issues. Seeks to garner public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner.
Performs special assignments and report preparation as directed.
KNOWLEDGE, SKILLS AND ABILITIES:
Proficient in the use of Windows Office programs.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting and purchasing.
Ability to prepare correspondence.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Broadband code: 43-6011-02
Class code: $14.50/hr.
Region: Northeast
Title: OPS Administrative Assistant I
County: Lake
Working hours: 8:00 -- 5:00 Monday -- Friday, 40 hrs. /week
List of any subordinates supervised: None
Residency requirement: None
Level of Education- Minimum High school diploma or GED with at least 5 years of experience. Preference may be given to candidates with experience working with State of FL purchasing and budgeting processes and policies.
FWC is an Equal Opportunity/Affirmative Action/ADA Employer. If you require an accommodation to participate in the application / selection process, please contact the hiring authority in advance.
The State Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made. E-Verify will be used to confirm work authorization.
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
EFFECTIVE: 03/17/2003
History:
07/01/2002
01/02/2015 Title change from Executive Secretaries & Admin Assistants
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug Free Workplace Act.
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