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Administrative Assistant II
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | fort myers, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
Are you a dynamic individual who is willing to go the extra mile to help our program succeed? Do you value service, honesty, excellence and innovation? We are looking for talented people to join our team. We believe in our mission to make a positive difference in the lives of the people we serve and we are dedicated to creating an organizational environment that seeks continual improvement, rewards excellence and superior accomplishment.
We offer our team members an extensive benefits package, paid holidays, professional development resources, and flexible work hours. Our positions provide opportunities related to many career paths. Come join us! Apply today and start your rewarding career with the Florida Department of Revenue's Child Support Program.
This is a professional Career Service Administrative Assistant II position located in Fort Myers, Florida.
As a key member of the Service Center Operational Team, you must be an effective communicator working across a broad spectrum of colleagues and the public. You must also be able to operate successfully in a demanding environment, manage multiple tasks, and work independently. We are looking for people who are detailed-oriented, possess critical thinking skills, understand basic math, and are able to work in a Windows-based computer environment.
You should provide evidence of at least one year of experience in higher level administrative duties.
Duties and Responsibilities:
Use Microsoft Office applications, including Outlook.
Prepare agendas for management meetings, transcriptions of meetings, assembly of materials for meetings, conferences, and training sessions. Coordinate meeting logistics, i.e. facility and equipment usage.
Perform administrative duties and compile reports.
Assist supervisors/team members with human resource activities as assigned and acts as time administrator for service site.
Act as primary purchasing cardholder for the Fort Myers and Clewiston Service sites. Process and complete submissions of all purchase and/or travel card charges. Respond to requests from Budget Coordinator.
Learn and improve your knowledge of procedures and skills through participation in conferences, team meetings, training, and Revenue's online resources.
Participate in special projects and assignments that may include implementation or rollout of new equipment or software, office moves or construction, or assisting in the coordination, completion and/or tracking of program projects.
Child Support team members are expected to follow Revenue's Standards of Conduct, model ethical behavior, and demonstrate our mission, vision and values in all activities. Team members will contribute to a working environment based on Revenue's values that is free of harassment or intimidation and that is conducive to a pleasant and productive atmosphere. Team members will maintain a professional demeanor and strive for continual improvement.
Salary: Salary will be based on the State of Florida minimum requirements as well as consideration of applicable knowledge, skills, abilities and available funds. Applicants will be hired at least at the minimum of the annual salary ($29,344.20). Payroll is on a monthly pay cycle (pay warrant received the last work day of the month).
Work Hours: 8:00 a.m. -- 5:00 p.m. (Monday -- Friday).
Contact Person: Linda Sinclair at 561-616-5280.
Applicants with the following experience listed on their application may be offered the opportunity to take a Skills Verification Test:
Experience in problem resolution.
Experience communicating effectively with others verbally and in writing.
Experience providing effective customer service.
Experience in preparing reports, and/or correspondence, and/or meeting minutes, and/or presentations.
Experience in time management, and/or planning and coordination of work assignments.
In addition: You should provide evidence of at least one year of experience in higher level administrative duties.
The individuals who score within the top percentile on the Skills Verification Test may be offered an oral interview.
Please review and update your application prior to submitting it for this position. Please include all work experience beginning with your current or most recent job, including any gaps in employment, military service, internships and job related volunteer work. Resumes, transcripts, DD214's and other supporting documents must be attached or submitted before the closing date of the advertisement to be considered. Resumes are acceptable to supplement and support the application, but may not be submitted in lieu of completing the application.
NOTE: This position requires applicants who meet the knowledge, skills, abilities, and experience requirements to take a Skills Verification Test (SVT). Applicants selected to participate in the skills verification and/or interview process are contacted by e-mail notification and/or telephone. Please make sure your e-mail address and telephone number on your application is current. Please check your e-mail and phone messages frequently so that you do not miss an opportunity to participate in the skills verification or interview process for this position. Please make sure your computer system will accept email from .@dor.state.fl.us.
Out-of-State applicants are responsible for arranging their own testing proctor per instructions and by deadline given in the e-mail invitation.
NOTE: Multiple/subsequent vacancies may be filled from this advertisement for a period up to six months. Please be aware that this position advertisement is subject to cancellation at any time up until the hiring process has been completed, if changes in Department of Revenue (DOR) Child Support Enforcement (CSE) staffing requirements necessitate reallocation of the position.
CRIMINAL BACKGROUND CHECKS: All Revenue positions are designated as "sensitive or special trust." If you are selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and/or Federal Bureau of Investigation for a criminal background check. These checks will reveal arrests or charges regardless of the disposition or outcome.
REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov/. You may be requested to provide your Social Security Number.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Veteran's Preference Requirements: A DD214 and/or comparable documents, which serves as a certificate of release or discharge, MUST be furnished via attachment or facsimile (fax) to the People First Service Center at 1-888-403-2110 (be sure to include the position number for which you are applying). Documentation is based on the type of veteran preference claim.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
State and National criminal background checks will be conducted through the Florida Department of Law Enforcement and/or the Federal Bureau of Investigation (FBI). Fingerprints will be used to check the criminal history records of the FBI."
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
A Completed State of Florida Employment application must be submitted by the Closing Date of this advertisement to be considered. On-line applications are being accepted or can be mailed to People First Staffing Administration, P.O. Box 44058, Jacksonville, FL 32231 or faxed to 1-888-403-2110.
If you experience problems applying online, please call the People First Service Center at 877-562-7287. Consideration for this position, applicants must answer all qualifying and/or willingness questions. Failure to respond to any of the questions may exclude applicants from further consideration. Applicants who submit their application via fax or by mail will be called by People First Service Center during their normal business hours (8:00 am - 6:00 p.m. EST) to answer the position's qualifying questions and/or willingness questions.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
43-6011
BROADBAND LEVELS: Level 1 -- Pay Band 001
Level 2 -- Pay Band 003
Level 3 -- Pay Band 005
Level 4 -- Pay Band 006
Level 5 -- Pay Band 010
Are you a dynamic individual who is willing to go the extra mile to help our program succeed? Do you value service, honesty, excellence and innovation? We are looking for talented people to join our team. We believe in our mission to make a positive difference in the lives of the people we serve and we are dedicated to creating an organizational environment that seeks continual improvement, rewards excellence and superior accomplishment.
We offer our team members an extensive benefits package, paid holidays, professional development resources, and flexible work hours. Our positions provide opportunities related to many career paths. Come join us! Apply today and start your rewarding career with the Florida Department of Revenue's Child Support Program.
This is a professional Career Service Administrative Assistant II position located in Fort Myers, Florida.
As a key member of the Service Center Operational Team, you must be an effective communicator working across a broad spectrum of colleagues and the public. You must also be able to operate successfully in a demanding environment, manage multiple tasks, and work independently. We are looking for people who are detailed-oriented, possess critical thinking skills, understand basic math, and are able to work in a Windows-based computer environment.
You should provide evidence of at least one year of experience in higher level administrative duties.
Duties and Responsibilities:
Use Microsoft Office applications, including Outlook.
Prepare agendas for management meetings, transcriptions of meetings, assembly of materials for meetings, conferences, and training sessions. Coordinate meeting logistics, i.e. facility and equipment usage.
Perform administrative duties and compile reports.
Assist supervisors/team members with human resource activities as assigned and acts as time administrator for service site.
Act as primary purchasing cardholder for the Fort Myers and Clewiston Service sites. Process and complete submissions of all purchase and/or travel card charges. Respond to requests from Budget Coordinator.
Learn and improve your knowledge of procedures and skills through participation in conferences, team meetings, training, and Revenue's online resources.
Participate in special projects and assignments that may include implementation or rollout of new equipment or software, office moves or construction, or assisting in the coordination, completion and/or tracking of program projects.
Child Support team members are expected to follow Revenue's Standards of Conduct, model ethical behavior, and demonstrate our mission, vision and values in all activities. Team members will contribute to a working environment based on Revenue's values that is free of harassment or intimidation and that is conducive to a pleasant and productive atmosphere. Team members will maintain a professional demeanor and strive for continual improvement.
Salary: Salary will be based on the State of Florida minimum requirements as well as consideration of applicable knowledge, skills, abilities and available funds. Applicants will be hired at least at the minimum of the annual salary ($29,344.20). Payroll is on a monthly pay cycle (pay warrant received the last work day of the month).
Work Hours: 8:00 a.m. -- 5:00 p.m. (Monday -- Friday).
Contact Person: Linda Sinclair at 561-616-5280.
Applicants with the following experience listed on their application may be offered the opportunity to take a Skills Verification Test:
Experience in problem resolution.
Experience communicating effectively with others verbally and in writing.
Experience providing effective customer service.
Experience in preparing reports, and/or correspondence, and/or meeting minutes, and/or presentations.
Experience in time management, and/or planning and coordination of work assignments.
In addition: You should provide evidence of at least one year of experience in higher level administrative duties.
The individuals who score within the top percentile on the Skills Verification Test may be offered an oral interview.
Please review and update your application prior to submitting it for this position. Please include all work experience beginning with your current or most recent job, including any gaps in employment, military service, internships and job related volunteer work. Resumes, transcripts, DD214's and other supporting documents must be attached or submitted before the closing date of the advertisement to be considered. Resumes are acceptable to supplement and support the application, but may not be submitted in lieu of completing the application.
NOTE: This position requires applicants who meet the knowledge, skills, abilities, and experience requirements to take a Skills Verification Test (SVT). Applicants selected to participate in the skills verification and/or interview process are contacted by e-mail notification and/or telephone. Please make sure your e-mail address and telephone number on your application is current. Please check your e-mail and phone messages frequently so that you do not miss an opportunity to participate in the skills verification or interview process for this position. Please make sure your computer system will accept email from .@dor.state.fl.us.
Out-of-State applicants are responsible for arranging their own testing proctor per instructions and by deadline given in the e-mail invitation.
NOTE: Multiple/subsequent vacancies may be filled from this advertisement for a period up to six months. Please be aware that this position advertisement is subject to cancellation at any time up until the hiring process has been completed, if changes in Department of Revenue (DOR) Child Support Enforcement (CSE) staffing requirements necessitate reallocation of the position.
CRIMINAL BACKGROUND CHECKS: All Revenue positions are designated as "sensitive or special trust." If you are selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and/or Federal Bureau of Investigation for a criminal background check. These checks will reveal arrests or charges regardless of the disposition or outcome.
REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov/. You may be requested to provide your Social Security Number.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Veteran's Preference Requirements: A DD214 and/or comparable documents, which serves as a certificate of release or discharge, MUST be furnished via attachment or facsimile (fax) to the People First Service Center at 1-888-403-2110 (be sure to include the position number for which you are applying). Documentation is based on the type of veteran preference claim.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
State and National criminal background checks will be conducted through the Florida Department of Law Enforcement and/or the Federal Bureau of Investigation (FBI). Fingerprints will be used to check the criminal history records of the FBI."
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
A Completed State of Florida Employment application must be submitted by the Closing Date of this advertisement to be considered. On-line applications are being accepted or can be mailed to People First Staffing Administration, P.O. Box 44058, Jacksonville, FL 32231 or faxed to 1-888-403-2110.
If you experience problems applying online, please call the People First Service Center at 877-562-7287. Consideration for this position, applicants must answer all qualifying and/or willingness questions. Failure to respond to any of the questions may exclude applicants from further consideration. Applicants who submit their application via fax or by mail will be called by People First Service Center during their normal business hours (8:00 am - 6:00 p.m. EST) to answer the position's qualifying questions and/or willingness questions.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
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