Admin Asst Sr Healthcare - Full-time / Part-time

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position and the outlined responsibilities.

Job Summary Performs a variety of professional and administrative duties to support the Director(s) of Adult Respiratory Care, senior departmental leadership and the general staff. Performs financial functions including Concur expense reporting, SOA reconciliation, office supply purchasing, inter-department recharges, patient billing and other reporting. Performs general reception duties and answers inquiries/troubleshoots problems with staff, patient relations, and guests/vendor representatives that significantly impacts the department's reputation. It often involves matters of a highly sensitive or confidential information in nature.

Responsibilities* Responsible for office reception including, but not limited to, answering telephones, mail retrieval and distribution, greeting guests, and scheduling appointments and meetings.

Provide administrative and clerical support to department senior leadership including, but not limited to, word processing; spread sheet preparation and data entry; database record keeping; editing/proof reading letters and medical writings; takes and prepares meeting minutes; assisting leadership with appointment and meeting scheduling. Also, prepare special and periodic reports for senior management review as needed and assist with event planning.

Manage office supply inventory and initiate orders and requisitions into University (M-Pathways) system and follow-up as necessary. Coordinate maintenance and repair of office equipment and MCIT ARWeb requests.

Initiate service work orders into University systems and follow-up as necessary. Expedite, track, review and amend purchase orders and project records. Monitor Statement of Activity (SOA) on a monthly basis and reconcile discrepancies as directed by leadership. Assist staff with Concur expense reports and P-Card accounts. Perform and audit deposits to discretionary accounts. Enter and audit patient charges into MiChart and involvement in patient satisfaction surveys.

Coordinate job candidate interviews and perform hiring process for student interns and temporary or regular employees. Perform appointment processes for current staff regarding effort changes, pay rate changes and other HR record management.

Oversight for self-service time recording for all department staff, including gross pay register review and corrections. Develop and maintain central filing system for blue employee folders and other related employment records.

Functions as the Department liaison for compliance activities and other University functions. Assist leadership with tasks as requested and perform special projects and other duties as assigned related to general department functions.

Required Qualifications* High school diploma

Minimum of five years of administrative support experience.

Demonstrated computer literacy in Microsoft Office software (Word, Excel, and PowerPoint), Outlook (Email/Calendar) and the ability to learn specialized software.

Proven experience with M-Pathways Human Resources Management System, especially timekeeping and payroll.

Excellent communication skills, including ability to write basic correspondence, use proper grammar and interact professionally with individuals from diverse backgrounds.

Working knowledge of medical terminology and ability to function in a confidential environment.

Working knowledge of FMLA and Work Connections activities.

Ability to work under pressure, set priorities, exercise initiative, meet deadlines and work both independently, with department and health system staff, and collaboratively as part of a team in an ever changing environment.

Valid driver's license

Desired Qualifications* Associate or Bachelor Degree, or an equivalent combination of education and experience

Proficiency in Microsoft Access

Expert level with M-Pathways, Concur, and other University systems

Expertise in time keeping and payroll for non-traditional work schedules, ie, 24/7 operations

Work Schedule Working Conditions: 40 hours per week, Monday -- Friday, flexible schedule between 7:30 AM -- 5 PM, in an office setting. May infrequently be asked to assist with coordinating logistics for off-hour meetings.

Physical Requirements: May be required to sit for long periods of time. Ability to receive directly, and retrieve mail/packages from other areas of up to 15 pounds. Ability to drive and navigate campus to attend periodic meetings at various campus buildings.

Department Summary: Adult Respiratory Care is a 24-hour/7-day per week clinical operation providing pulmonary/hemodynamic services to adult inpatients and outpatients. The Department at the University of Michigan Health System is a world-class team of more than 150 clinical therapists, specialists, technicians, educators and supervisors, unified in a commitment to providing the highest quality of care to our patients. The Department administrative offices are located in University Hospital.

Additional Information Please note: Succcessful applicants will be asked to show proof that they can legally work in the U.S.

Background Screening University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.