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Office Technician (typing)
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | los angeles, California |
About this job
THIS IS A RE-POST. IF YOU HAVE ALREADY APPLIED FOR THIS POSITION, YOU DO NOT NEED TO RE-APPLY.
The incumbent will work Monday through Friday from 09:00 a.m. to 06:00 p.m. The incumbent may be required to work mandatory overtime."
Under close supervision of the Office Services Supervisor II (OSS II), the Office Technician (Typing) is responsible for performing clerical duties in support of the Chatsworth Regional Administrative Services Unit including initiating, coordinating and providing internal and external clerical support and administrative functions and responsibilities. Specific duties include, but are not limited to:
Chatsworth Regional Office Support
Types and formats printed and handwritten material including correspondences, memoranda, charts and reports using Microsoft Word and Excel. Prepares, edits, and corrects spelling, grammar, and punctuation and proofreads material for completeness and accuracy. Types and prepares name tags or plates for meeting participants, sign in sheets, supplies and equipment (laptops, projector, batteries, and other meeting materials). Assists in reviewing and editing written communication tools, including community surveys, community notices/fact sheets, public notices, public participation plans & profiles, responses to comments, and other internal or external communication documents in support of DTSC regional programs. Coordinates and types email blasts to staff. Ensures documents are prepared in accordance with general guidelines. Assist with organizing public meetings and hearings by performing the following: assists in researching, identifying and making arrangements for venues. Assist technical staff in setting up and using telecommunications equipment. Receives and tallies community surveys.
Mail Services
Processes all incoming and outgoing mail for the Chatsworth Regional office, which includes: date stamping and sorting, distributing and collecting incoming and outgoing mail from USPS and other couriers. Determines and applies appropriate proper U.S. postage for all DTSC mail using semi-automated mail system. Types shipping and mailing labels for certified, regular, and courier packages. Receives and signs for express packages and certified mail. Ensure proper addressing of envelopes. Use a State vehicle to drive certified and outgoing mail and packages to local United States post office. Maintains postage machine and monitors/adds postage funding. Maintains receipt log, for incoming and outgoing express packages, and notify staff for pickup. Tracks and provides monthly meter reading on mail meter machine.
Photocopying/Assembling
Provides photocopying services for regional programs utilizing either a large copier or color copier. Prepares mass mail requests and operate a multi-functional mail machine that folds, stuffs, and seals envelopes. Sends documents via fax machine. Organizes and coordinates large mail outs for DTSC Chatsworth regional programs. Assists in mass producing of labels, letters, and announcements. Assists on other administrative clerical requests when necessary using word processing software. Provides routine maintenance on all printers, copiers and fax machines (refills toner, paper and staples).
DTSC SharePoint
Maintains and updates library of project-specific mailing lists on SharePoint. Scans, labels, and posts documents onto SharePoint and sends out the link in email correspondences to staff as requested.
Administrative Duties
Performs administrative duties including, but not limited to: adhering to Department policies, rules, and procedures, submits administrative requests including leave, overtime, travel, and training in a timely and appropriate manner, accurately reports time in the Daily Log system and submits timesheets by the due date.
Public Records Act Requests Backup
Types response letters to Public Records Acts Requests (PRAR). Ensures that the typed departmental responses are mailed or e-mailed to the requestor within the 10-day limit, as mandated by the Public Records Act. Types data into the Public Records Act Request tracking database to track each request's response time and the volume of requests.
Other Related Duties
Performs other related duties including, but not limited to: transporting State vehicles to vendors for maintenance/repair. Attend job related meetings and trainings.
WHO MAY APPLY: Eligible candidates who are currently State employees with status in the above classification or lateral transfer from an equivalent class, former State employees who can reinstate into this class, or persons who are reachable on a current employment certification list for this classification. All methods of appointments may be considered. All interested applicants must submit a standard state application (STD. 678) with original signature. Electronically submitted or faxed applications will not be accepted. Applications personally delivered must be received and date stamped at the above listed contact address no later than CLOSE OF BUSINESS 5:00 p.m. on the final filing date. The position number 810-853-1139-XXX and RPA# 16-3-ADM-184 and basis of your eligibility, i.e. list eligibility, transfer, SROA, surplus, re-employment, or reinstatement should be clearly stated in the 'Examination(s) and job title(s)' section of the state application being submitted. Do not submit the "Equal Employment Opportunity "questionnaire (page 5) with your completed State Application (STD.678).
SROA and Surplus candidates are encouraged to apply. Appointment is subject to SROA and State surplus policies. Surplus candidates must submit a copy of their surplus status letter. Applications will be screened and only the most qualified candidates will be considered.
A 60 day candidate pool may be established for subsequent vacancies.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
The incumbent will work Monday through Friday from 09:00 a.m. to 06:00 p.m. The incumbent may be required to work mandatory overtime."
Under close supervision of the Office Services Supervisor II (OSS II), the Office Technician (Typing) is responsible for performing clerical duties in support of the Chatsworth Regional Administrative Services Unit including initiating, coordinating and providing internal and external clerical support and administrative functions and responsibilities. Specific duties include, but are not limited to:
Chatsworth Regional Office Support
Types and formats printed and handwritten material including correspondences, memoranda, charts and reports using Microsoft Word and Excel. Prepares, edits, and corrects spelling, grammar, and punctuation and proofreads material for completeness and accuracy. Types and prepares name tags or plates for meeting participants, sign in sheets, supplies and equipment (laptops, projector, batteries, and other meeting materials). Assists in reviewing and editing written communication tools, including community surveys, community notices/fact sheets, public notices, public participation plans & profiles, responses to comments, and other internal or external communication documents in support of DTSC regional programs. Coordinates and types email blasts to staff. Ensures documents are prepared in accordance with general guidelines. Assist with organizing public meetings and hearings by performing the following: assists in researching, identifying and making arrangements for venues. Assist technical staff in setting up and using telecommunications equipment. Receives and tallies community surveys.
Mail Services
Processes all incoming and outgoing mail for the Chatsworth Regional office, which includes: date stamping and sorting, distributing and collecting incoming and outgoing mail from USPS and other couriers. Determines and applies appropriate proper U.S. postage for all DTSC mail using semi-automated mail system. Types shipping and mailing labels for certified, regular, and courier packages. Receives and signs for express packages and certified mail. Ensure proper addressing of envelopes. Use a State vehicle to drive certified and outgoing mail and packages to local United States post office. Maintains postage machine and monitors/adds postage funding. Maintains receipt log, for incoming and outgoing express packages, and notify staff for pickup. Tracks and provides monthly meter reading on mail meter machine.
Photocopying/Assembling
Provides photocopying services for regional programs utilizing either a large copier or color copier. Prepares mass mail requests and operate a multi-functional mail machine that folds, stuffs, and seals envelopes. Sends documents via fax machine. Organizes and coordinates large mail outs for DTSC Chatsworth regional programs. Assists in mass producing of labels, letters, and announcements. Assists on other administrative clerical requests when necessary using word processing software. Provides routine maintenance on all printers, copiers and fax machines (refills toner, paper and staples).
DTSC SharePoint
Maintains and updates library of project-specific mailing lists on SharePoint. Scans, labels, and posts documents onto SharePoint and sends out the link in email correspondences to staff as requested.
Administrative Duties
Performs administrative duties including, but not limited to: adhering to Department policies, rules, and procedures, submits administrative requests including leave, overtime, travel, and training in a timely and appropriate manner, accurately reports time in the Daily Log system and submits timesheets by the due date.
Public Records Act Requests Backup
Types response letters to Public Records Acts Requests (PRAR). Ensures that the typed departmental responses are mailed or e-mailed to the requestor within the 10-day limit, as mandated by the Public Records Act. Types data into the Public Records Act Request tracking database to track each request's response time and the volume of requests.
Other Related Duties
Performs other related duties including, but not limited to: transporting State vehicles to vendors for maintenance/repair. Attend job related meetings and trainings.
WHO MAY APPLY: Eligible candidates who are currently State employees with status in the above classification or lateral transfer from an equivalent class, former State employees who can reinstate into this class, or persons who are reachable on a current employment certification list for this classification. All methods of appointments may be considered. All interested applicants must submit a standard state application (STD. 678) with original signature. Electronically submitted or faxed applications will not be accepted. Applications personally delivered must be received and date stamped at the above listed contact address no later than CLOSE OF BUSINESS 5:00 p.m. on the final filing date. The position number 810-853-1139-XXX and RPA# 16-3-ADM-184 and basis of your eligibility, i.e. list eligibility, transfer, SROA, surplus, re-employment, or reinstatement should be clearly stated in the 'Examination(s) and job title(s)' section of the state application being submitted. Do not submit the "Equal Employment Opportunity "questionnaire (page 5) with your completed State Application (STD.678).
SROA and Surplus candidates are encouraged to apply. Appointment is subject to SROA and State surplus policies. Surplus candidates must submit a copy of their surplus status letter. Applications will be screened and only the most qualified candidates will be considered.
A 60 day candidate pool may be established for subsequent vacancies.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
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