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Administrative Assistant to CFO
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | norwood, Massachusetts |
About this job
Division Description
Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthcare and Financial Services.
The Siemens Healthcare Division develops innovations that support better patient outcomes with greater efficiencies, giving providers the confidence they need to meet the clinical, operational and financial challenges of a changing healthcare landscape. As a global leader in medical imaging, laboratory diagnostics, and healthcare information technology, we have a keen understanding of the entire patient care continuum-from prevention and early detection to diagnosis and treatment.
For more information, please visit: http://www.usa.siemens.com/healthcare
Job Description
The Administrative Assistant is responsible for providing administrative support to the CFO for the Business Area and the extended finance leadership team on an ad hoc basis. This role is the single point of contact for the CFO's administrative needs and will provide services in a manner that demonstrates the highest levels of quality, accountability, confidentiality and teamwork. The person in the role will be expected to be proactive in identifying areas of support needed by the CFO by consistently applying business and technology acumen. The Administrative Assistant will demonstrate excellent communication, organizational and interpersonal skills. Strong collaborative skills are necessary, as well as ability to multi-task and prioritize within a fast paced environment. This role will need to utilize proficient computer skills to manage daily operations.
Part of the responsibilities of this role is also to support the procurement organization of the business area in the area of procurement of various materials, equipment, and supplies required for product development activities. Responsibilities will include managing and processing blanket and discreet agreements and purchase requisitions within SAP / SRM or local MRP system for assembled instruments and hardware prototyping and pre-commercial procurement (including consumable and reagent materials), and all related Compliance (internal, federal, state, and local), Regulatory, and Siemens procurement requirements. The candidate will be involved in the entire procurement cycle and process from requisitioning material and order placement through to the payment process.
Finally, the candidate in this role will also coordinate contract archiving tasks with the Legal Counsel of the business area and accomplish all required tasks.
Position Responsibilities
- For the administrative assistant role :
1. Makes travel arrangements for the CFO per Siemens policies and using the prescribed Siemens tool. Develop and communicate detailed itineraries and make necessary changes as required. This requirement may also include the coordination activity for appropriate passport or VISA requirements.
2. Prepares and submit expenses reports in an accurate and timely manner for the CFO and as requested on an ad hoc basis. Complete reconciliation of expense reports to Amex statements and communicate, track, and resolve issues as necessary.
3. Maintains the CFO's appointment calendar, resolves any conflicts in a timely. Coordinates meetings and schedules with other administrative assistants within Siemens.
4. Completes projects and special assignments, including creation and coordination of various CFO presentations. Organizes special events and projects as required.
- For the procurement buyer role :
1. Overall responsibility for procurement of supplies and materials as needed for R&D projects (SRM), insuring on-time delivery while resolving semi-complex delivery, quality or other related problems with purchases and invoices.
2. OEM Order coordination resolving shipping dates, invoicing issues, and order management.
3. Responsibility for vendor on-boarding and insuring procurement from approved vendors in accordance with quality requirements.
Candidate must have experience in the following areas :
- Strong written, oral communications and negotiating skills
- Proficient with Microsoft Office suite of products, specially Outlook, PowerPoint & Excel
- Proficient with SAP, AMAPS, or equivalent programs or demonstrated ability to learn
- Typically 2+ years of successful experience in related field
- Ability to multi-task
Qualifications Required
- Advanced PC proficiency in software applications to include MS Word, Excel, PowerPoint, Outlook and SAP or AMAPS or equivalent program.
- Ability to analyze procurement-related information from various sources to process work
- Minimum of 2+ years experience in a position with all various parts of the described role.
- Exceptional written, oral, and interpersonal communications skills.
- Outstanding customer service skills strong work ethic and meticulous attention to details
- Ability to demonstrate flexibility and initiative.
- Strong ability to multi-task, prioritize work, and problem solve
Siemens encourages qualified long-term unemployed individuals to apply for open positions.
Offer of employment with Siemens is conditioned upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.
EEO is the Law:
Applicants and employees are protected under Federal law from discrimination. Click here to learn more.
Pay Transparency Non-Discrimination Provision:
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. Click here to learn more.
Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthcare and Financial Services.
The Siemens Healthcare Division develops innovations that support better patient outcomes with greater efficiencies, giving providers the confidence they need to meet the clinical, operational and financial challenges of a changing healthcare landscape. As a global leader in medical imaging, laboratory diagnostics, and healthcare information technology, we have a keen understanding of the entire patient care continuum-from prevention and early detection to diagnosis and treatment.
For more information, please visit: http://www.usa.siemens.com/healthcare
Job Description
The Administrative Assistant is responsible for providing administrative support to the CFO for the Business Area and the extended finance leadership team on an ad hoc basis. This role is the single point of contact for the CFO's administrative needs and will provide services in a manner that demonstrates the highest levels of quality, accountability, confidentiality and teamwork. The person in the role will be expected to be proactive in identifying areas of support needed by the CFO by consistently applying business and technology acumen. The Administrative Assistant will demonstrate excellent communication, organizational and interpersonal skills. Strong collaborative skills are necessary, as well as ability to multi-task and prioritize within a fast paced environment. This role will need to utilize proficient computer skills to manage daily operations.
Part of the responsibilities of this role is also to support the procurement organization of the business area in the area of procurement of various materials, equipment, and supplies required for product development activities. Responsibilities will include managing and processing blanket and discreet agreements and purchase requisitions within SAP / SRM or local MRP system for assembled instruments and hardware prototyping and pre-commercial procurement (including consumable and reagent materials), and all related Compliance (internal, federal, state, and local), Regulatory, and Siemens procurement requirements. The candidate will be involved in the entire procurement cycle and process from requisitioning material and order placement through to the payment process.
Finally, the candidate in this role will also coordinate contract archiving tasks with the Legal Counsel of the business area and accomplish all required tasks.
Position Responsibilities
- For the administrative assistant role :
1. Makes travel arrangements for the CFO per Siemens policies and using the prescribed Siemens tool. Develop and communicate detailed itineraries and make necessary changes as required. This requirement may also include the coordination activity for appropriate passport or VISA requirements.
2. Prepares and submit expenses reports in an accurate and timely manner for the CFO and as requested on an ad hoc basis. Complete reconciliation of expense reports to Amex statements and communicate, track, and resolve issues as necessary.
3. Maintains the CFO's appointment calendar, resolves any conflicts in a timely. Coordinates meetings and schedules with other administrative assistants within Siemens.
4. Completes projects and special assignments, including creation and coordination of various CFO presentations. Organizes special events and projects as required.
- For the procurement buyer role :
1. Overall responsibility for procurement of supplies and materials as needed for R&D projects (SRM), insuring on-time delivery while resolving semi-complex delivery, quality or other related problems with purchases and invoices.
2. OEM Order coordination resolving shipping dates, invoicing issues, and order management.
3. Responsibility for vendor on-boarding and insuring procurement from approved vendors in accordance with quality requirements.
Candidate must have experience in the following areas :
- Strong written, oral communications and negotiating skills
- Proficient with Microsoft Office suite of products, specially Outlook, PowerPoint & Excel
- Proficient with SAP, AMAPS, or equivalent programs or demonstrated ability to learn
- Typically 2+ years of successful experience in related field
- Ability to multi-task
Qualifications Required
- Advanced PC proficiency in software applications to include MS Word, Excel, PowerPoint, Outlook and SAP or AMAPS or equivalent program.
- Ability to analyze procurement-related information from various sources to process work
- Minimum of 2+ years experience in a position with all various parts of the described role.
- Exceptional written, oral, and interpersonal communications skills.
- Outstanding customer service skills strong work ethic and meticulous attention to details
- Ability to demonstrate flexibility and initiative.
- Strong ability to multi-task, prioritize work, and problem solve
Siemens encourages qualified long-term unemployed individuals to apply for open positions.
Offer of employment with Siemens is conditioned upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.
EEO is the Law:
Applicants and employees are protected under Federal law from discrimination. Click here to learn more.
Pay Transparency Non-Discrimination Provision:
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. Click here to learn more.
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