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Senior Clerk
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | chipley, Florida |
About this job
OCCUPATIONAL PROFILE
Open State Employees Advertisement
SENIOR CLERK POSITION
LOCATED AT 14-3 CHIPLEY PROBATION AND PAROLE OFFICE
IN CHIPLEY, FLORIDA
THE BIWEEKLY SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY
WE WILL BE ACCEPTING APPLICATIONS UNTIL 11:59 PM ON THE CLOSING DATE
Specific Duties for Class
Performs clerical duties related to ensure COPS data is accurate. Complete Court -Ordered Payment System input (initial account entry) and change forms to assist supervising officers. Review screen print with supervision order for accurate entry. Opens all incoming mail maintaining security on monetary documents and distributes to appropriate staff other mailed matters.
Conduct Payee ID name search prior to Court-ordered Payment System account entry.
Completes entry of offender information on appropriate Offender Based Information (OBIS) screens.
Complete the IT60 initial audit form.
Performs clerical duties related to all out-going and incoming mail including security of postage meter and day-to-day usage records. Maintains a record of all files returned to the main inactive file room.
Review the screen print of the sentence structure and compare with the supervision order to verify accurate data entry.
This position requires specialized fiscal control knowledge and is responsible for processing all payments to the Court-ordered Payment System (COPS) by offenders, at the office or by mail. Issues receipts, completes deposits. Makes required changes to the COPS database to ensure accurate records and audit trail.
Verifies offender identification number on money order(s) maintains payment logs on each day activity, reconciles payments, receipts and bank deposits. Maintains security of pre-numbered receipt books and monetary documents received in designated area and files on a daily basis receipt log and related data documents to ensure an appropriate audit trail.
Research Court-ordered Payment System exception for disbursement investigations and update account information as needed.
Review work of other employees as required.
Performs incidental typing as required.
Conduct Offender DC number search to identify previously registered offenders.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of general office procedures and practices.
Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Ability to follow instructions.
Ability to communicate effectively.
Ability to plan, organize and coordinate work activities.
Ability to prepare reports and correspondence.
Ability to develop and implement office procedures.
Ability to review data for accuracy and completeness.
Ability to perform basic arithmetical calculations.
Ability to establish and maintain effective working relationships with others.
Successful applicant must pass a background screening and fingerprinting.
Successful completion of a urine drug test will be a condition of employment.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
SALARY RANGE: $21,532.94 - $35,356.45
Open State Employees Advertisement
SENIOR CLERK POSITION
LOCATED AT 14-3 CHIPLEY PROBATION AND PAROLE OFFICE
IN CHIPLEY, FLORIDA
THE BIWEEKLY SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY
WE WILL BE ACCEPTING APPLICATIONS UNTIL 11:59 PM ON THE CLOSING DATE
Specific Duties for Class
Performs clerical duties related to ensure COPS data is accurate. Complete Court -Ordered Payment System input (initial account entry) and change forms to assist supervising officers. Review screen print with supervision order for accurate entry. Opens all incoming mail maintaining security on monetary documents and distributes to appropriate staff other mailed matters.
Conduct Payee ID name search prior to Court-ordered Payment System account entry.
Completes entry of offender information on appropriate Offender Based Information (OBIS) screens.
Complete the IT60 initial audit form.
Performs clerical duties related to all out-going and incoming mail including security of postage meter and day-to-day usage records. Maintains a record of all files returned to the main inactive file room.
Review the screen print of the sentence structure and compare with the supervision order to verify accurate data entry.
This position requires specialized fiscal control knowledge and is responsible for processing all payments to the Court-ordered Payment System (COPS) by offenders, at the office or by mail. Issues receipts, completes deposits. Makes required changes to the COPS database to ensure accurate records and audit trail.
Verifies offender identification number on money order(s) maintains payment logs on each day activity, reconciles payments, receipts and bank deposits. Maintains security of pre-numbered receipt books and monetary documents received in designated area and files on a daily basis receipt log and related data documents to ensure an appropriate audit trail.
Research Court-ordered Payment System exception for disbursement investigations and update account information as needed.
Review work of other employees as required.
Performs incidental typing as required.
Conduct Offender DC number search to identify previously registered offenders.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of general office procedures and practices.
Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Ability to follow instructions.
Ability to communicate effectively.
Ability to plan, organize and coordinate work activities.
Ability to prepare reports and correspondence.
Ability to develop and implement office procedures.
Ability to review data for accuracy and completeness.
Ability to perform basic arithmetical calculations.
Ability to establish and maintain effective working relationships with others.
Successful applicant must pass a background screening and fingerprinting.
Successful completion of a urine drug test will be a condition of employment.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
SALARY RANGE: $21,532.94 - $35,356.45
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