The job below is no longer available.
Administrative Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Northborough, Massachusetts |
About this job
CORPORATE: Under the direction of the Manager, the Administrative Assistant provides clerical support to the department in accordance with company policies and procedures FIELD: Under the direction of the Sr. Manager, the Administrative Assistant provides clerical support to the department in accordance with company policies and procedures Essential Functions CORPORATE:
* Answer incoming phone calls and assist the caller or direct them to the correct person/department
* Maintains calendar(s) and schedules meetings
* Processes weekly invoices by obtaining appropriate approvals and routes to Accounts Payable for payment
* Files and records each invoice on the Invoice Register. Follows up on delinquent accounts.
* Prepares materials needed for conferences, correspondence, appointments, meetings, and conference calls
* Performs other administrative duties such as making copies, faxing and filing
* Completes special projects as assigned
* Data enters existing information to complete weekly/daily reports. Prints reports to maintain in binder.
* Performs other duties as assigned FIELD:
* Answer incoming phone calls and assist the caller or direct them to the correct person/department
* Process weekly invoices by obtaining appropriate approvals and route to Accounts Payable for payment. File and record each invoice on the Invoice Register. Follow-up on delinquent accounts
* Perform other administrative duties such as copy, fax, file, etc
* Order office and hub supplies
* Data enter existing information to complete weekly/daily reports. Print reports to maintain in binder
* Prepare, coordinate, and ship paperwork going to the corporate office
* Coordinate, schedule, and prepare materials for hub meetings
* Make travel arrangements for hub management
* Perform other duties as assigned Human Resources Support Activities (varies by hub size and staffing):
* Provide employment applications for external applicants and current temporary agency employees. Answer basic questions regarding available shifts, pay, interview process, etc
* Review incoming applications for completeness. Schedule applicants for interview or disposition appropriately
* Based on management feedback after interview, either schedule candidate for orientation or disposition applicant appropriately
* Submit background checks, and when necessary set up drug screen appointments; provide candidate with the necessary supplies to take for drug screen
* Maintain and communicate interview schedule for all open positions in the hub
* Prepare materials for new hire orientation
* Build new hire files for hub records and for NBHQ HR Administration. Identify necessary approvals and route file to appropriate managers and then send to NBHQ HR Administration Minimum Education * High school diploma or GED required Minimum Experience CORPORATE:
* Two (2) years experience required in clerical support or related area; basic knowledge of fax and copier machines is preferred FIELD:
* One (1) year experience required in clerical support or related area; basic knowledge of fax and copier machines is preferred Required Skills, Abilities and / or Licensure * Attention to detail is required
* Strong written and verbal communication skills are required
* Experience with Microsoft Word, Excel and PowerPoint are required
* Strong organizational and time management skills
* Ability to work independently and under minimal supervision
* Ability to communicate with all levels of management
* Bi-lingual (English/Spanish) preferred but not required % of Travel for the Position 0 Address 1 Beeman Road City Northborough State Massachusetts Zip Code 01532 Search Engine Description Administrative Domicile Location P5015 EEO Statement FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce
* Answer incoming phone calls and assist the caller or direct them to the correct person/department
* Maintains calendar(s) and schedules meetings
* Processes weekly invoices by obtaining appropriate approvals and routes to Accounts Payable for payment
* Files and records each invoice on the Invoice Register. Follows up on delinquent accounts.
* Prepares materials needed for conferences, correspondence, appointments, meetings, and conference calls
* Performs other administrative duties such as making copies, faxing and filing
* Completes special projects as assigned
* Data enters existing information to complete weekly/daily reports. Prints reports to maintain in binder.
* Performs other duties as assigned FIELD:
* Answer incoming phone calls and assist the caller or direct them to the correct person/department
* Process weekly invoices by obtaining appropriate approvals and route to Accounts Payable for payment. File and record each invoice on the Invoice Register. Follow-up on delinquent accounts
* Perform other administrative duties such as copy, fax, file, etc
* Order office and hub supplies
* Data enter existing information to complete weekly/daily reports. Print reports to maintain in binder
* Prepare, coordinate, and ship paperwork going to the corporate office
* Coordinate, schedule, and prepare materials for hub meetings
* Make travel arrangements for hub management
* Perform other duties as assigned Human Resources Support Activities (varies by hub size and staffing):
* Provide employment applications for external applicants and current temporary agency employees. Answer basic questions regarding available shifts, pay, interview process, etc
* Review incoming applications for completeness. Schedule applicants for interview or disposition appropriately
* Based on management feedback after interview, either schedule candidate for orientation or disposition applicant appropriately
* Submit background checks, and when necessary set up drug screen appointments; provide candidate with the necessary supplies to take for drug screen
* Maintain and communicate interview schedule for all open positions in the hub
* Prepare materials for new hire orientation
* Build new hire files for hub records and for NBHQ HR Administration. Identify necessary approvals and route file to appropriate managers and then send to NBHQ HR Administration Minimum Education * High school diploma or GED required Minimum Experience CORPORATE:
* Two (2) years experience required in clerical support or related area; basic knowledge of fax and copier machines is preferred FIELD:
* One (1) year experience required in clerical support or related area; basic knowledge of fax and copier machines is preferred Required Skills, Abilities and / or Licensure * Attention to detail is required
* Strong written and verbal communication skills are required
* Experience with Microsoft Word, Excel and PowerPoint are required
* Strong organizational and time management skills
* Ability to work independently and under minimal supervision
* Ability to communicate with all levels of management
* Bi-lingual (English/Spanish) preferred but not required % of Travel for the Position 0 Address 1 Beeman Road City Northborough State Massachusetts Zip Code 01532 Search Engine Description Administrative Domicile Location P5015 EEO Statement FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce
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