Accounts Payable Coordinator - Full-time / Part-time

Performs routine accounting practices to process accounts payable. Responsibilities include receiving and researching vendor invoices and draws. Enter invoices and draws for payment, post and process for biweekly check runs. Process and enter expense reports for payment. Correspond with vendors via email and phone. Communicate and assist project managers and other key company employees to answer questions regarding vendor/subcontractor payments. May also require some receptionist duties.

KEY TASKS AND RESPONSIBILITIES:
● Review all invoices for appropriate documentation and approval prior to payment.
● Receive and match invoice to purchase orders, requisitions, and receiving documentation.
● Verify the bills are correct, and if not, works with vendors to investigate and resolve any discrepancies before payment.
● Research, code and enter invoices into system for payment.
● Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
● Reconcile processed work by verifying entries and comparing system reports.
● Audit and verify expense reports and enter for payment.
● Reconcile vendor statements and answer vendor inquiries.
● Responsible for checking accuracy, scheduling for payment, generating checks and processing for payment.
● Update and maintain vendor database.
● Ability to process and follow-up on rush items.
● Maintain accounts payable files.
● Receptionists work in a highly visible area must make a good first impression on a customer or visitor to the company.
● Special projects as assigned.