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in Atlanta, GA
ADMINISTRATIVE ASSISTANT to DIRECTOR
•30 days ago
Hours | Full-time, Part-time |
---|---|
Location | Atlanta, GA Atlanta, Georgia |
About this job
POSITION PURPOSE - Performs full administrative and general office duties in support of a Director and/or department.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -
NATURE AND SCOPE - Provides primary support to a specific supervisor and/or department. No direct reports. Typically has frequent contacts outside the workgroup. Typically assignments follow existing routines or instructions. Typically considers among a few options and past practice when solving problems Typically, guidance is always available and prior permission is required before changing work methods.
ENVIRONMENTAL JOB REQUIREMENTS - Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.MINIMUM QUALIFICATIONS
EDUCATION REQUIRED - The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.
YEARS OF RELEVANT WORK EXPERIENCE - 2
PHYSICAL JOB REQUIREMENTS - Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
PREFERRED QUALIFICATIONS - Associate degree is preferred.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -
- Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
- Screens telephone calls and resolves or refers them as appropriate.
- Prepares routine letters, memorandums, agendas, presentations, forms, etc.
- Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
- Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
- Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication.
- May require some light accounting/budget review.
NATURE AND SCOPE - Provides primary support to a specific supervisor and/or department. No direct reports. Typically has frequent contacts outside the workgroup. Typically assignments follow existing routines or instructions. Typically considers among a few options and past practice when solving problems Typically, guidance is always available and prior permission is required before changing work methods.
ENVIRONMENTAL JOB REQUIREMENTS - Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.MINIMUM QUALIFICATIONS
? Must be eighteen years of age
? Must pass the Drug Test
? Must pass pre-employment tests if applicable
EDUCATION REQUIRED - The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.
YEARS OF RELEVANT WORK EXPERIENCE - 2
PHYSICAL JOB REQUIREMENTS - Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
PREFERRED QUALIFICATIONS - Associate degree is preferred.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -
- PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
- Strong written/verbal communication skills, strong organizational skills and attention to detail, strong interpersonal skills. Skills in operating office equipment (e.g., fax, copier, phone, etc.)