Administrative Assistant - Full-time / Part-time

Overview:

Compliance Team, Inc. is a leading provider of compliance consulting services  and solutions to the pharmaceutical, biotechnology, and medical device industries. Our professionals have diverse qualifications and capabilities in commissioning, qualification, validation, engineering, quality assurance, and regulatory affairs gained from years of experience. We are proud of their many contributions made on critical client projects.

Today we are now seeking a highly-effective, organized Administrative Assistant to support the marketing and accounting functions of our growing company.

Responsibilities:

• Maintain, enter and audit new or changed payroll information within the ADP payroll system
• Review, reconcile and enter time-sheet data for each pay period
• Ensure timely, accurate and confidential payroll processing 
• Maintain QuickBooks and ADP data transfers
• Prepare and send client invoices
• Perform bank/check reconciliation functions and track key metrics
• Prepare reports, spreadsheets and documents in support of management goals
• Support on boarding of employees and maintain employee records
• Assist with updates to the marketing database   
• Maintain insurance certificates required by clients 
• Purchase office supplies

Qualifications:

Skills/Qualifications: Must have prior experience or knowledge of payroll processing, invoice processing and marketing processes. Must  have accurate data entry skills and a special attention to detail, confidentiality, and thoroughness.

• Bachelor's degree a plus
• Client invoicing and tracking experience 
• Experience with ADP Payroll is preferred 
• Exceptional excel skills
• Outstanding communication and organizational skills 
• Excellent time management and multi-tasking skills 
• High attention to detail and pride in one's work 
• Proficiency in the MS Office suite (Word, PowerPoint, Outlook, Excel)