Executive Administrative Assistant - Full-time / Part-time

PrideStaff is looking for you. Do you have international travel experience , whether its planning or actually travelling? Do you enjoy meeting and communicating with people. If so, this could be your next career opportunity. This is a direct hire opportunity compensating between $45,000 - 50,000 to hire position, Monday through Friday from 8:30 am to 5:30 p.m.

Administrative Responsibilities:

• Develop, edit and format correspondence, letters, presentations, proposals, spreadsheets, .pdf files using Adobe Professional and newsletters including coordination of distribution.
• Prepare and distribute various communications and types of business reports and perform data analysis and reconciliation as well as summarize trends and provide recommendations.
• Research and document information using various Internet search engines and research sites.
• Facilitate invoices and expense reimbursement forms through coding, approvals and to accounts payable for processing.
• Assist with planning of client or internal meetings, webcasts or conference calls, including scheduling and communication, maintaining information and preparing and distributing materials.
• Provide assistance as it relates to planning and preparations for speaking engagements, committee involvement and events, including creation and preparation of written and spoken materials.
• Provide calendar management for client or business unit meetings, including administration, scheduling, and communication.
• Coordinate travel arrangements booking tool or travel agents.
• Assist management and administration.
• Monitor, answer and/or respond to unclaimed property inquiries through portal or hotline, including facilitation and tracking of correspondence.
• Use extensive knowledge of internal business practices and priorities to proactively respond to daily issues and requests as authorized, keeping them apprised of critical issues.
• Evaluate and encourage process improvement to provide effectiveness and enhance service delivery.
• Utilize tracking systems to ensure all time and materials are recorded, project work is prepared and tracked, and project instructions and client interactions are fully documented.

Qualifications

REQURIED QUALIFICATIONS

• Minimum of five years administrative experience supporting partners and directors in a professional services and /or consulting firm environment required.
• Bachelor degree preferred in business administration, organizational development or related field or at least five years of executive/administrative assistant experience supporting partners and directors.
• Intermediate skills in Microsoft Word, Excel, PowerPoint, Adobe Professional, Outlook and web based applications are required.
• Professional presence and exceptional client service skills, exercising a high level of confidentiality in all work products and communications.
• Use knowledge of business and priorities to proactively respond to daily issues and requests as authorized, keeping stakeholders apprised of critical issues.
• Strong business writing skills, including composition, proofing and grammar.
• Highly effective and polished verbal and presentation skills.
• Ability to bring thought leadership and creativity to content and design of projects and presentations.
• Strong critical thinking, problem solving, time management and analytical skills.
• Ability to build strong working relationships at all levels, internal and/or external to the organization.
• Demonstrate openness to new challenges, opportunities and continuous learning with flexibility and easily able to adapt to changes.
• Strategic awareness and business acumen skills.
• Effective project planning and negotiation skills with a high energy level and ability to balance and prioritize projects while leveraging others in order to complete daily responsibilities and projects.
• Ability to understand and strictly adhere to the quality standards and procedures , including brand standards and guidelines.
• Ability to guide or assist clients on use of software, tools and processes, including leveraging technology to solve business problems.