Patient Access Representative II - Part-time

Job Purpose:   The Patient Access Representative II (PAR II) position consists of both administrative/clerical functions in addition to the clinical responsibilities of the medical assistant.

PAR IIs are essential members of the ambulatory team. They provide the ambulatory site the flexibility of meeting both clinical and administrative needs, while contributing to the smooth operation of the clinic by facilitating patient flow.

Administrative Responsibilities: 1) Greeting patients courteously. 2) Answering the telephone professionally and taking accurate detailed electronic messages. 3) Scheduling patient appointments electronically (using Epic), according to scheduling guidelines. 4) Execute daily insurance verifications by means of the Passport system. 5) Complete patient appointment registrations efficiently with the result of successful claim submissions. 6) Maintain detailed accurate records of the department's daily co-payments collected and deposited. 7) Obtains consent for treatment and other necessary patient signatures. 8) Perform administrative duties necessary to ensure appropriate billing and reimbursement for services provided. 9) Assist with the processing of prescription refill requests. 10) Scan documents into appropriate medical records. 11) Receive and distribute incoming and outgoing mail and faxes. 12) Assist with processing of referrals and coordinating specialty appointments. 13) Troubleshoot office equipment failures. 14) Generate necessary maintenance request for repairs.

Clinical Responsibilities: 1. Actively and efficiently manage the flow of patients through the clinic: a. Pre-visit chart medical record preparation and information gathering to optimize the visit. b. Participate in team huddles and team meetings. c. Room patients: • Assist providers with medical histories • Appropriate documentation in the electronic health record • Check routine vital signs and point of care testing (based on patient's reason for visit, age and diagnosis • Perform screening questionnaires and pain score, as needed d. Actively communicates with patients to set expectations, e.g., wait times, what to expect during visit. e. Provides clear and timely observations to providers regarding patient issues. f. Manages room cleaning, stocking, set-up, and turnover. 2. Assists providers with clinical procedures. 3. Participate in process improvement initiatives. 4. Participate in staff meetings, MA meetings and continuing education sessions. 5. Assist co-workers in their duties within the limitations of training and scope of practice 6. Update computerized reminders and snapshot. 7. Review and update overdue health maintenance and open orders. 8. Book screening tests as part of the outreach process and occasionally books follow up appointments (e.g., well child visits, vaccine booster visits). 9. Participates in proactive population management of chronic diseases by generating MyCHArt messages, sending templated letters, and calling patients by telephone. 10. Tracks completion of certain patient tests. 11. Participate in shared medical appointments, including recording history and findings into the electronic health record. 12. Other duties as required.

Qualifications/Requirements

Education: High school diploma or equivalent. Graduation from an accredited medical assistant program.

Certifications: Maintains current AHA Basic Life Support "C" certification.                      

Linguistic Capabilities: Ability to write and verbally communicate in English. Knowledge of a second language preferred.

Work Experience: Minimum of 2 years experience as a Medical Assistant preferred. Minimum of one year administrative duties in a clinical setting preferred.

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