Facilities Assistant (macys.com)

Job Overview:

The Facilities Assistant is responsible for all Mail Room functions. The Facilities Assistant oversees all movement of parcels, equipment and mail related to postal mail and outside shippers. Perform other duties as assigned.

Essential Functions:

• Receive and sort all incoming postal mail into internal mailboxes.
• Receive, manifest, deliver and signature receipt label all incoming courier letters and packages, equipment (UPS, FedEx, Airborne, Staples and all other identified couriers).
• Manage all incoming and outgoing Business mail.
• Stamp and deposit all outgoing mail into U.S. postal pick up location.
• Process UPS Sends timely and accurately.
• Pick-up and deliver all incoming inter-store mailbags.
• Sort all incoming internal mail into internal mailboxes.
• May act as liaison or contact for outside Vendors in absence of Facilities Manager.
• Act as the Facilities Manager in his/her absence.
• Maintain daily/monthly expense aprons for all outgoing UPS parcels.
• Ensure all conference room equipment is operational and set up for meetings.
• Responsible for maintenance of projection equipment, bulb changes etc.
• Partner with Facilities Manager to ensure proper handling of all incoming mail and parcels.
• Movement of office furniture or equipment if necessary for Office Changes including set up of all computer/ telecom equipment. Completes all tickets for installation or change of ergonomic equipment, keyboard tray and monitor arm changes.
• May require some light maintenance such as lamping, keyboard tray set up or bulletin board installation.
• Responsible for all work tickets related to MFD’s. On a regular basis walks all MFD’s, toner, fuser change-outs and communicates to IT purchasing necessary MFD supply needs.
• Manage toner returns processing.
• Back up for Invoice Processing and Purchasing.
• Assist in organization and inventory of IT storage and equipment.
• Complete office / cubicle moves, connects and disconnects.
• Complete all office / cubicle preparation for new hires.
• Manage inventory and distribution of Office/ Kitchen supplies in partnership with Administrative Assistants.
• Consistently demonstrates regular, dependable attendance & punctuality.

Qualifications:

Education/Experience:

• Proficiency in Windows, Excel, Word
• Ability to operate all necessary hand trucks, UPS and postal equipment

Communication Skills:

• Strong written and verbal communication skills

Physical Demands:

• This position involves regular ambulating, sitting, hearing, and talking. May occasionally involve stooping, kneeling, or crouching
• Ability to lift and move heavy materials and equipment

Other Skills:

• High level of organizational and analytical skills
• Ability to work in fast paced multi-project oriented environment

Work Hours:

• Ability to work a flexible schedule based on department and store/company needs

This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Macy's Inc., including Macy's and Bloomingdale's, will consider for employment qualified applicants with criminal histories in a manner consistent with SF PC Art. 49 and LA MC ch. XVIII Art. 9.