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Executive Administrative Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Purchase, NY Purchase, New York |
About this job
The Executive Administrative Assistant contributes to the efficient day-to-day operations of the EVP, Global Operations and is required to perform a range of duties including:
* Managing the calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external partners)
* Coordinating travel arrangements (domestic and international).
* Coordinating staff meetings and external events as needed.
* Interface appropriately with many internal and external clients, and senior executives
* Prepare and handle confidential and personnel information.
* Prepare and reconcile the EVP's T&E reports following a standard format.
* Prepare and maintain P-Card and SAP spend each period.
* Distribution of mail and phone coverage.
* Maintain content, accuracy and visual organization of files (or informational databases).
* Organize, maintain and procure office supplies.
* Reconciliation of Administrative Assistant's P-card and AmEx Corporate card activity.
* Manage, update and appropriately communicate departmental documents.
* Handle departmental projects as assigned.
* Interface appropriately with many internal and external senior executives and a broad spectrum of community and political stakeholders.
* Answer general phone inquiries in a professional, courteous and helpful manner and appropriately handle vendor calls and emails.
* Serve as a resource person by contacting or responding to inquiries.
Qualifications:
* 10+ years of administrative experience supporting senior level management.
* Must have international experience (e.g. meeting coordination, booking travel, visa applications etc.).
* Proven track record of supporting multiple managers as well as managing multiple and competing priorities.
* Must be highly organized, pay close attention to details and proactively follow-up.
* Ability to manage workload in a fast paced and high intensity work environment.
* Must be able to flex schedule to meet work demands (ex. early mornings, after hours).
* Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
* Must be able to create detailed and high-quality PowerPoint presentations that include charts, graphs, other visuals, etc.
* Must have strong interpersonal, time management, and problem solving skills. Must possess strong collaboration skills and an impeccable standard of excellence.
* Must be socially and politically aware.
* Ability to make clear and timely decisions.
* Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress towards goals.
* Must display professional maturity and have ability to support and interact with all levels of management.
* Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected requests.
* Must be familiar with business technology including but not limited to Skype, SAP, portals, etc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (http://pep.jobs/eeo-poster) & EEO is the Law Supplement (http://pep.jobs/eeo-poster-supplement) documents by copying and pasting the appropriate URL in the address bar of your web browser.
To view our Pay Transparency Statement, please click here: Pay Transparency Statement
Job Ref: 128567BR
* Managing the calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external partners)
* Coordinating travel arrangements (domestic and international).
* Coordinating staff meetings and external events as needed.
* Interface appropriately with many internal and external clients, and senior executives
* Prepare and handle confidential and personnel information.
* Prepare and reconcile the EVP's T&E reports following a standard format.
* Prepare and maintain P-Card and SAP spend each period.
* Distribution of mail and phone coverage.
* Maintain content, accuracy and visual organization of files (or informational databases).
* Organize, maintain and procure office supplies.
* Reconciliation of Administrative Assistant's P-card and AmEx Corporate card activity.
* Manage, update and appropriately communicate departmental documents.
* Handle departmental projects as assigned.
* Interface appropriately with many internal and external senior executives and a broad spectrum of community and political stakeholders.
* Answer general phone inquiries in a professional, courteous and helpful manner and appropriately handle vendor calls and emails.
* Serve as a resource person by contacting or responding to inquiries.
Qualifications:
* 10+ years of administrative experience supporting senior level management.
* Must have international experience (e.g. meeting coordination, booking travel, visa applications etc.).
* Proven track record of supporting multiple managers as well as managing multiple and competing priorities.
* Must be highly organized, pay close attention to details and proactively follow-up.
* Ability to manage workload in a fast paced and high intensity work environment.
* Must be able to flex schedule to meet work demands (ex. early mornings, after hours).
* Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
* Must be able to create detailed and high-quality PowerPoint presentations that include charts, graphs, other visuals, etc.
* Must have strong interpersonal, time management, and problem solving skills. Must possess strong collaboration skills and an impeccable standard of excellence.
* Must be socially and politically aware.
* Ability to make clear and timely decisions.
* Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress towards goals.
* Must display professional maturity and have ability to support and interact with all levels of management.
* Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected requests.
* Must be familiar with business technology including but not limited to Skype, SAP, portals, etc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (http://pep.jobs/eeo-poster) & EEO is the Law Supplement (http://pep.jobs/eeo-poster-supplement) documents by copying and pasting the appropriate URL in the address bar of your web browser.
To view our Pay Transparency Statement, please click here: Pay Transparency Statement
Job Ref: 128567BR
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