Administrative Assistant

Provides Administrative support to the Sr. Director and other Management as required. Performs diversified administrative functions.

Organizes, coordinates, and schedules appointments and meetings with medical center personnel, members of the medical staff, other healthcare professionals, outside consultants, sales representatives, and other business professionals.

Provides administrative assistance and manages all office functions including retention of all documents, supply inventory, billing and invoices.

Analyses, sorts, composes, and maintains statistical information for preparation of reports. Communicates as appropriate with various departments to compile data for reports.

Coordinates all correspondence for the Director's office, including processing incoming mail and responding to routine correspondence according to established procedures; screens visitors and telephone calls; provides assistance with routine requests and inquiries, and refers as appropriate.

Prepares, assembles, reviews, and assures distribution of information appropriately and as required for the preparation and follow-up of meetings or forums.

Attends and records, transcribes and distributes minutes for meetings and conferences as required.

Ensures that assignments, projects and other requirements are accurate and complete within designated timeframes; updates Director's appointment calendar on a daily basis.

Researches information to address issues and prepares update/response for Sr. Director. Maintains productivity without direction, prioritizing work assignments appropriately.

Makes travel, meeting, and conference arrangements according to medical center policies and procedures. Prepares travel itineraries and coordinates communication to appropriate agencies and individuals.

Coordinates all arrangements for large scale meetings, which includes: room request, catering, audiovisual, billing, supplies, handouts, production of visual aids, confirm speaker(s) and travel arrangements and accommodations,
advertising, registration, compilation of evaluation forms and reporting.

Provides coverage for other administrative assistants as assigned. Insures that cross training is current to provide adequate support

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.