Administrative Assistant - Full-time / Part-time

Job DescriptionADMINISTRATIVE ASSOCIATEJob Purpose: Provide administrative or operational support working under general supervision.Core Duties: - Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. -Maintain approved content on websites.- May perform human resources transaction support, e.g. time cards, I9s, and/or faculty affairs support.- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.- Experience with purchasing systems, procurement, PCARD transactions.- Attention to detail ordering furniture components and supplies: entering purchase requisitions, file documentation control, tracking order status, reconciling payment.- Agility to assist with furniture deliveries on a large campus: emailing building manager approvals, clearing vendors at security, and utilizing safety protocol for delivery trucks into and out of multiple buildings. Minimum Education and Experience Required:- High school diploma and three years of administrative experience, or combination of education and relevant experience.Minimum Knowledge, Skills and Abilities Required:- Proficient computer skills and demonstrated experience with office software and email applications.- Demonstrated success in following through and completing routine tasks.- Strong organizational skills and attention to detail.- Strong verbal and written communication skills.- Excellent customer service and interpersonal skills.- Ability to prioritize and multi-task.Physical Requirements:- Constantly perform desk-based computer tasks.- Frequent sitting.- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.- Rarely twist/bend/stoop/squat, kneel/crawl.Work Standards: -Interpersonal Skills: Demonstrates the ability to work well with colleagues and clients and with external organizations.- Promotes Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Location: Menlo Park, CAWork Schedule: 8:00am - 5:00pm, Monday - FridayPay Rate: $33.01/hrAPPLY TODAY! Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]