Business Manager: Financial Operations - Full-time / Part-time

Business Manager: Financial Operations Nonprofit

For over 97 years, our Portland based, nonprofit, client has been the guardian of an entire local community. Whether providing scholarships for youth to attend schools and camps, funding affiliated agencies to further their missions, advocating at the legislature, building community shared buildings or giving interest-free loans — they are here for their community.

Our client is seeking qualified applicants in Business Operations, Accounting and Finance. The position reports directly to the Director of Finance. Applicants must be proficient in Windows based operating systems and software, including MS 365. This is a multi-faceted position with responsibility across the spectrum of needs in this organization. The main responsibilities of the position include: Accounts Payable, Accounts Receivable, Assisting with Monthly Financial Statement reconciliation, Donor Database Management, Donor Relations, Direct Mailings, and other finance and administrative related duties. The strongest candidates will be proficient in donor database and general ledger software. Key Responsibilities:

Accounts Payable

• Receive bills and process check requests
• Process expense reports as needed Obtain check request approval from appropriate department
• Enter payables
• Process checks and print reports
• Review general ledger information for accuracy

Accounts Receivable

• Receive and process daily receipts (online payments, credit cards mailed in, checks)
• Process recurring monthly credit card charges & print reports
• Prepare bank deposit and send the deposit to the bank electronically.
• Post receivables to donor database and print batch reports daily
• Post donor database batch information to General Ledger daily
• Ongoing control of Event data entry, database updates, and pledge entry.
• Process donor statements from donor database and mail
• Work with finance committee and senior staff on write-offs & collections
• Create/track invoices for donors and other partners.
• Review general ledger information for accuracy

Stock Redemption

• Liaison with all brokerage firms
• Process stock receipts form
• Post receipts to appropriate constituent in Donor database
• Post entries to General Ledger
• Post to monthly journal entries form
• Review general ledger information for accuracy

Monthly Financial Statements

• Reconciles accounts receivable and income from Donor Database to General Ledger
• Posting information to journal entry forms and print JE reports
• Posting journal entries to general ledger
• Reviewing general ledger information for accuracy

Annual Audit

• Liaison with retained accounting firm
• Provide assistance with reports, donor account activity

Donor Database Management

• Develop monthly, weekly and annual reports for management
• Assist in training Federation employees in how to effectively use donor database

Computer Services Management

• Assist with all computer & server-related problems
• Assist with equipment troubleshooting and maintenance.
• Experience in this area is not required but highly desired.

Miscellaneous

• Act as financial liaison with partner organizations operating under Federation
• Process credit checks and repayments for programs.
• Attend professional conferences as requested
• Attend all staff required events
• Attend board meetings and finance committee meetings as requested
• Assist with all finance office duties as needed
• Backup to Director of Finance in office administration duties
• Backup to Reception and Database Administrator when needed.
• Other duties as requested

Donor Relations

• Answer questions and concerns about donations and payments.
• Contact donors for ongoing payment information.
• Provide financial documents including statements, tax letters, and receipts as requested.
  

Direct Mailings

• Assist in production of lists for targeted audiences from database.
• Manage address updates and returned mail.
• Process/prepare mailings through Pitney Bowes and USPS software.
• Track costs and response rates.

Skills and Experience:

• 2+ years of relevant work experience
• Proficient in Windows operating systems and software, including MS Word, Excel and Outlook.
• Proficient in donor database software, Blackbaud CRM or related software
• Available to work nights and weekends for meetings and events.
• Proficient in accounting software, QuickBooks or related GENERAL LEDGER software.
• Proven abilities in accounting and finance.
• Proven ability to work effectively as part of a team.
• Proven analytical and problem solving skills.

Education:

• Bachelors Degree in Accounting, Finance or relevant field with appropriate experience.

Work Schedule:

• Mon-Thur: 8:00am to 4:30pm
• Fri: 8:00am to 4:00pm

Company Benefits:

• Health Insurance: 100% company paid for employee
• Dental Insurance: 100% company paid for employee
• Retirement Savings Plan: 7% of employee salary to 403B. No employee match required. 5 year vesting period
• Company Holidays: up to 20 Holidays each year in addition to vacation time.
• Vacation Time: 10 days in year one.
• Life/AD&D Insurance: 100% paid by company

Target Compensation:

• $16/hr to $20/hr Depending on Skills and Experience