Ops Paralegal Specialist - Full-time / Part-time

Requisition No: 34567

Agency: Office of the Attorney General

Working Title: OPS PARALEGAL SPECIALIST- 41901754

Position Number: 41901754

Salary: $10.00 - $15.00 Hourly

Posting Closing Date: 05/23/2018
ANTICIPATED VACANCY

This is an OPS position, paid on an hourly basis with benefits for those working 30 hours or more.

INTRODUCTORY STATEMENT: The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state’s laws. The OAG, is a cabinet agency in the executive branch of Florida state government.

IMPORTANT NOTICE: To be considered for the position all applicants must:

Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained. Applicants who do not provide all information necessary to qualify, will not be considered for this position.

Verify that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.

The elements of the selection process may include a skill assessment exercise.

Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.

OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

MINIMUM REQUIREMENTS:

Completion of a training program to become a Legal Assistant, a Paralegal, a Legal Paraprofessional or a Lawyer's or Attorney's Assistant; or a degree or certificate in legal technology, legal administration, legal studies or allied legal services; or graduation from a school of law; or a bachelor's degree with a major in allied legal services; or four years of experience involving paralegal work; or four years of experience in legal secretarial work.

JOB SUMMARY:

THIS IS A TEMPORARY POSITION EXPECTED TO LAST APPROXIMATELY 6 MONTHS

Provide legal research and administrative support to the attorneys and investigators, including but not limited to the following duties with minimal supervision:　

• Perform legal research and gather factual information.　
• Check case citations and research case history for compliance with general citation rules and Florida-specific formats and to ensure that all relevant case history is included;　
• Assist in final trial preparations with attorney-supervisors, including file organization, exhibit and document review, redaction, drafting of anticipated motions, responses and all legal documents as needed.　
• Assist the attorneys in drafting complaints, settlement agreements, final orders, various motions, correspondence and other required documents.　
• Attend hearings, meetings, and depositions, and assist attorneys by taking notes and obtaining additional information pertinent to the case being heard and providing information on case history as requested.　
• Provide support at court proceedings with exhibits; distributing case law; coordinating witness arrangements; and other related duties.　
• Prepare case summaries, deposition summaries, proposed orders, discovery and summons under the supervision of an attorney. 　
• Prepare all case files for litigation, hearing, or trial by electronic filing and/or physical filing in the appropriate Courts.　
• Provide administrative support by reviewing and indexing of documents and other evidence for trial; make requests to other agencies and entities for supporting documentation and evidence material; prepare statistical information, etc.　
• Index and organize documents and transcripts obtained during the course of litigation or investigations.　
• Conduct factual, legal, and other information-gathering projects, as requested.　
• Review documents.　
• Create charts/spreadsheets summarizing information gathered from document review or factual and legal research.　
• Conduct database searches to retrieve documents, data, information, and deposition transcripts obtained during the course of litigation or investigation and any other electronically stored information relevant to the investigation or litigation.　
• Maintain databases for purpose of efficient document retrieval.　
• -Complete special projects as directed by the attorneys and investigators. Attend meetings at the attorneys and/or investigators’ request.　Assist attorneys with special assignments, which may require extended hours and/or travel outside the worksite.　Work with the support staff to maintain investigation and litigation files created by attorneys and investigators.　Assist the support staff with answering the main phones and front desk duties as needed. Keep the e-filing/filing procedures checklist current by periodically reviewing and updating the bureau’s procedures based on current local court requirements. 　

OTHER REQUIREMENTS:

Preferred candidate should:

• have advanced familiarity with litigation support experience in document review and document coding;
• be familiar with e-discovery processes and procedures;
• be very familiar with the procedures of complex and multi-state litigation;
• have trial experience;
• have customer service experience;
• have experience with witness and travel coordination;
• have worked with and be familiar with our local courts of Orange, Seminole and Osceola Counties;

Preference will be given to applicants with 5 or more years experience as Paralegal/Legal Assistant.

VETERAN RECRUITMENT STATEMENT: The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses. Applicants eligible for veterans' preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida statutes. However, applicants claiming veterans' preference must attach supporting documentation with each application submission that includes character of service (for example, dd form214 member copy #4) along with any other documentation as required by rule 55a-7, Florida administrative code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here . If you have trouble attaching the documentation, contact our HR office at 850-414-3900.

PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT: The Office of the Attorney General participates in the u.s. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the united states after completion of the employment eligibility verification form (i-9).

REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Orlando