Research Finance Administration

Description: Responsible for overall post-award management of all contracts, grants, and cooperative agreements. Coordinates with the Research Administrators on the grants and contracts management process. Utilizes project management software to monitor the status of projects in the department. Accountable for creating a culture of compliance, ethics and integrity. Maintains knowledge of and assures departmental compliance with Kaiser Permanente's Principles of Responsibility and policies and procedures, and applicable regulatory requirements and accreditation standards. Responds appropriately to observed fraud or abuse.

Essential Functions:

Review wires and checks that are received from funding agencies to ensure that reimbursement matches applicable invoice. Follow up on outstanding invoices to ensure that IHR receives full funding on grants and contracts.

Responsible for maintaining FINSYS software to assist principal investigators and project manager in monitoring project funding status, project expenses, and processing all carry-forward funding requests.

Process monthly PCard statements, check requests, vendor invoices, and expense reports. Ensure proper sign-off by principal investigators or project managers and person with appropriate signing authority. As needed train new department staff on proper accounting and finance procedures as it relates to project expenses.

Responsible for departmental Time & Effort reporting process. Review and signoff on bi-weekly time cards to ensure that payroll expenses are charged properly. Initiates payroll recharge process to correct hours charged incorrectly to projects and overhead accounts.

Maintain current information and knowledge of all applicable Kaiser Policies, local, state and federal laws and regulations, and accreditation standards.

Assist with the annual financial and A-133 Federal Single Audit. Provide pertinent information to the auditors as requested. Follow-up and resolve all audit findings to ensure that the department is in compliance with applicable Federal OMB circulars and Generally Accepted Accounting Principles (GAAP).

Other special projects as assigned by Manager.

Basic Qualifications:

Experience

Minimum one (1) year of directly related financial or accounting experience with analytically challenging projects.

Education

Bachelor's degree in finance or accounting OR four (4) years of experience in a directly related field.

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

N/A

Additional Requirements:

Proficient with spreadsheet software and mainframe systems.

Preferred Qualifications:

Experience with OMB Circulars A-122, 2 CFR 215, A-133 preferred.

Primary Location: Colorado,Aurora,Waterpark III 2550 S. Parker Rd. S400 Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Accounting, Finance and Actuarial Services Department: Institute for Health Research Travel: No

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

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