Executive Assistant - Warren, NJ

About Citi

Citi, the leading global bank, has approximately 200 million customer accounts and does business in more than 160 countries and jurisdictions. Citi provides consumers, corporations, governments and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients.

Citi'sMission and Value Proposition explains what we do and Citi Leadership Standards explain how we do it. Our mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. We strive to earn and maintain our clients' and the public's trust by constantly adhering to the highest ethical standards and making a positive impact on the communities we serve. Our Leadership Standards is a common set of skills and expected behaviors that illustrate how our employees should work every day to be successful and strengthens our ability to execute against our strategic priorities.

Diversity is a key business imperative and a source of strength at Citi. We serve clients from every walk of life, every background and every origin. Our goal is to have our workforce reflect this same diversity at all levels. Citi has made it a priority to foster a culture where the best people want to work, where individuals are promoted based on merit, where we value and demand respect for others and where opportunities to develop to are widely available to all.

Description

• Provide administrative support to two managing directors and their teams within Cyber Security
• Coordinate yearly off sites for the IS Programs & IS Strategy teams
• Prepare all travel arrangements both (domestic and international), reconcile and track expense reports through Concur T&E system
• Manage all aspects of executive level appointments, meetings, receptions and conference calls through Outlook
• Prepare and review materials and correspondence for meetings
• Order office supplies and maintain inventory
• Answer all incoming calls, respond to inquiries, clarify company policies and procedures
• Onboard new hire analysts/summer interns
• Regularly handle sensitive materials; maintain appropriate levels of confidentiality
• Communicate with high level internal management, clients, industry officials and senior management in other firms
• Create and administer several HR requisitions for both teams through to the approval process using Taleo E-Recruitment
• Lend back up support for other managers or administrative staff as needed
• Assist with the creation/modification of presentations, spreadsheets and other documents
• Bachelor's degree or Associate's degree preferred
• 5 years experience in a similar role at a global financial services firm (preferably within Citigroup)
• Demonstrates a high level of integrity and professionalism
• Excellent oral and written communication skills; strong and polished interpersonal skills
• Extremely detail oriented, with strong follow-up
• Ability to deal effectively and diplomatically with all levels of internal and external management
• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to gain command of new systems as required for the job
• Team player; ability to inspire trust and promote collaboration
• Ability to execute under tight timeframes - multi-task, prioritize and work independently
• Energetic, with a willingness to learn, take initiative and work in a fast-paced environment
• Ability to handle confidential information and matters with discretion
• Flexibility to work overtime, as needed