Commercial Bank - Senior Administrative Assistant - Full-time / Part-time

Commercial Bank - Senior Administrative Assistant

Req #: 180126206

Location: Philadelphia, PA,US

Job Category: Admin/Secretarial

Job Description:

The Senior Administrative Assistant will performdiverse administrative functions requiring confidentiality, initiative andsound judgment. The successful candidate will possess structure,attention to detail, quality focus, high energy and flexibility to a high-paceddeadline driven organization. This individual will need to work well in ateam environment, be able to represent the manager/group with professionalcourtesy and acumen, and deliver flawless work output.

As a Senior Administrative Assistant, yourduties and tasks mostly reflect variety and complexity, requiring judgment andexperience to successfully accomplish tasks with limited directsupervision. You will apply well-honed skills and adapt procedures,processes and techniques to the completion of assignments. Daily, you will workunder limited supervision, receiving instruction on new assignments.

Responsibilities:

• Compliance – Manage sensitive data policy requirements and required reporting for team (including Passport & Sensitive Data Reviews)

• Manage sports and entertainment tickets

• Expense Management – Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines

• Provide back up support for a senior executive, working closely with executive's assistant

• Provide direction and guidance to other team members as needed

• Help manage the calendars of team members and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates.

• Provide general office support including photocopying, booking meeting rooms, ordering supplies, mail distribution, facilities management and floor maintenance

• Assist in editing spreadsheets and presentations including printing and binding for client meetings - skills in Word, Excel, and PowerPoint required

• Provide general office management such as new hire and contractor on boarding/termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment

• Management and maintenance of confidentiality of personal information

• Demonstrated high degree of professionalism in executive interactions

• Work cooperatively with national full administrative assistants team, in positive partnership to back up each other smoothly

• Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group

• CKC contact maintenance and call note entry for team as needed

• Handle regular activities without prompting, and advise in advance with issues or delays

• Provide regular status updates if work is outstanding

• Participapte in planning of events and marketing activities including CKCnomination, RSVP list, logistics and onsite assistance as needed

• Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
• Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
• Highly proficient in general office procedures (e.g., filing, correspondence, arranging meetings)
• Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
• Effective interpersonal skills
• Tact and good judgment in confidential situations and the ability to interact with senior management
• Excellent telephone manner and coverage within the group
• Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
• Excellent organizational skills and the ability to effectively handle multiple priorities with a professional attitude
• Excellent problem solving and ability to think critically and outstanding oral and written communication skills
• Demonstrates sound judgment and discretion in handling confidentiality and sensitive topics
• Professional, refined profile with expertise in administrative or related functions; experience working for executives and proven ability to meet their expectations with accurate and efficient delivery
• Strong ownership, positive attitude and self-motivated - coupled with strong accountability for tasks
• Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning
• Knowledge of and adherence to all company policies and procedures
• Prefer minimum three years' experience working in an administrative capacity
• Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
• Knowledge of the following systems: EURC, TEEMS, OTP, ePurchase, and Travel Express is a plus
• College degree is a plus

JP Morgan Chase is an equal opportunity and affirmative action employer M/F/Disability/Veteran.