Administrative Assistant - Full-time / Part-time

The primary purpose of this role is to support the general administration needs of the office, including receptionist duties.

The Office Assistant will efficiently and effectively manage office functions including: scheduling use of office and meeting spaces, travel arrangements, shipping, purchasing, invoicing, other vendor correspondence, supporting the refurbishment/restructure of the office, and other duties during core business hours, 8:30AM-5:00PM, with flexibility to adjust as business needs change.

Office Management (45%)
* Greet visitors, offer them coffee/refreshments and direct them to the appropriate staff member
* Receive, sort, and distribute incoming mail and send courier packages
* Maintain calendar for all conference rooms and offices
* Maintain presentable work space to include the reception area, kitchen, conference rooms, visitor's office,, and supply/marketing closet
* Monitor inventory of office supplies and replenish when necessary
* Arrange transportation for staff, clients, and visitors to ensure efficient and cost effective travel to and from the office
* Provide information including basic research on directions, restaurants, hotels, vendors etc.
* Support local events coordination and arrange catering, when required
Administrative (55%)
* Create and manage initial submissions to Finance required for purchasing including vendor forms, Purchase Requisitions and Purchase Orders
* Troubleshoot and resolve purchases that are stuck in the system with the support of management and finance
* Create and edit emails, PowerPoint presentations, word documents and excel spreadsheets
* Create documents, reports and correspondence related to office management and functions
* Answer, screen, and transfer calls to the appropriate staff; take messages and answer all queries
* Other ad-hoc administrative tasks and projects related to office functions, as assigned by the Line Manager

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.