Receptionists / Administrative Assistants - Full-time / Part-time

3718 Stadium Drive, Kalamazoo, MI 49008

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Hayes Jeep is hiring a Receptionist/Administrative Assistant. We are looking for a people-person who is outgoing, professional and able to multi-task in a fun, fast-paced environment. If you fit these characteristics, then this is a great opportunity for you! This position will also be tasked with maintaining the company’s websites.

Receptionist / Admin Assistant - Job Description:

The position involves managing consumers, visitors, telephone messages and calls in a professional and efficient manner. The Receptionist/Admin Assistant also performs clerical duties to support the operation of daily business in our sales and service departments. As a vital member of our dealership, you will be responsible for assisting customers in a friendly and efficient manner. You represent the first impression of an organization to customers and the public.

Receptionist / Admin Assistant - Job Responsibilities:

• Answer telephone, direct and screen calls, take and relay messages
• Greet persons entering the showroom
• Direct individuals to correct destination
• Assist with maintaining company websites
• Respond to queries or requests from the customers and public
• Provide general clerical and administrative support to all levels of professionals (this portion of the job provides an excellent chance to show what you can do, and potentially grow into future positions with increasing responsibility)
• Maintain appointment diary, either electronically or manually
• Prepare letters and documents
• Receive and sort mail, email and deliveries
• Maintain common areas with required office supplies as appropriate
• Call and/or email customers to schedule or remind of appointments
• Other duties that may arise
  
  

Receptionist / Admin Assistant - Job Requirements:

• Previous dealership experience is a PLUS!
• Experience in administrative or clerical activities is an added advantage
• Knowledge of customer service practices and principles
• Strong keyboard skills
• Good communications skills and professional personal presentation
• Ability to multi-task in a sometimes high-stress, demanding environment
• Honest, respectful and trustworthy
• High school diploma or equivalent
  
  

Receptionist / Admin Assistant - Job Benefits:
We provide a positive, professional work environment. We believe in employee development through training and advancement from within. Our team members enjoy terrific benefits which include:

• Dental group plan is available (full-time only)
• 401(k) retirement plan with partial company match (full-time only)
• Paid Vacation (full-time only)
• No work on Sundays!
  
  

We are an Equal Opportunity Employer.
All applicants must be able to pass pre-employment testing to include MVR and drug screen.