Administrative Assistant/Secretary I

Headway Workforce Solutions is currently seeking an Administrative Assistant/Secretary I for a 12+ months contract opportunity in Glendale, CA with our partner, the nation's largest title insurance company through its title insurance underwriters.

Job Description:

• Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors.
• Follows organization and department procedures to complete tasks in a timely manner
• Familiar with a variety of the field's concepts, practices, and procedures.
• Relies on experience and judgment to plan and accomplish goals.
• Performs a variety of complicated tasks. May direct and lead the work of others.
• Typically reports to a manager or head of a unit/department.
• Validate and analyze data within proprietary software using a variety of media that may include Excel spreadsheets, FTP, text files and manual record books.
• Performs data analysis & reporting; able to create clear documentation and instructions.
• Ability to work collaboratively
• Ability to manage multiple tasks and prioritize to meet deadlines.
• Skillfully self‐manage projects and work independently
• May interact with vendors to clarify records or information.
• Logs, tracks and analyzes work following existing guidelines/instructions.

Skills:

• Strong analytical, research and quality control skills
• Great attention to detail & organized
• Excellent verbal and written communication skills
• Must be computer savvy with MS Office Suite proficiency, particularly Word, Excel and Outlook;
• screen capture software such as SnagIt is a plus
• Must be able to lift up to 30 lbs (media books).

Physical Demands:

• Employee is required to talk and hear, and use hands to finger keyboard, telephone, and handle other objects.
• The employee is frequently required to walk, sit and reach with hands and arms.
• Vision required for this job includes close vision (clear vision within 20 inches).

Additional Information:

• This is a 12+ months Temp to Perm Position.
• The hours are Monday through Friday 8:00 am to 5:00 pm.
• High school diploma or equivalent.
• Minimum 1‐3 years in office environment
• Knowledge of public records is a plus

Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.