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Executive Assistant Floater - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | 441 Lexington Avenue, 18th Floor New York, New York |
About this job
The gig:
Global holding company within the financial & creative space is looking for an executive assistant floater
The particulars:
Providing admin backup within finance, legal and communications.
The hours are from 9am-6:30pm, with flexibility to stay later for events.
 Scheduling meetings, meeting prep (e.g., printing relevant docs and circulating participant bios)
 Event production (e.g., ordering supplies, managing RSVP lists for events, etc.)
 Project management assistance (e.g., drafting check requests and contracts for approval).
 Research assistance.
We do want a smarty with a background in non-profit (college degree from 1st or 2nd tier university), but also a willingness to take on administrative tasks and be a team player.
Why join us?:
In addition to offering experience with high-profile executives, attorneys and titans of industry, you'll gain insider knowledge into the well-oiled machine that is the venture capital firm. There is also a 5 star chef on site to cater all your meals.
Who should apply?:
The ideal candidate should have a professional look (although it is a business casual atmosphere), be poised, be career oriented and have an administrative/coordinator or assistant background.
What you'll need to win:
- Change is not a scary word to you-You thrive in organizations that constantly adapt and evolve.
You jump at the opportunity to collaborate with colleagues on projects
-You're resilient, and completely in your element in a fast paced, ever-changing work environment
- You have a sixth-sense for anticipating needs; You understand when correspondence is urgent, and what things can be handled without incident
- You have a poker face and are confident enough to maintain professionalism and be comfortable in your own skin around high level executives or celebrities
- Outlook is second nature to you, and you mean it when you say you're proficient in Excel
- Your friends would describe you as the smart, organized and friendly one of the group
- You give good phone
- Flexibility is your middle name; no job is too big or too small
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Global holding company within the financial & creative space is looking for an executive assistant floater
The particulars:
Providing admin backup within finance, legal and communications.
The hours are from 9am-6:30pm, with flexibility to stay later for events.
 Scheduling meetings, meeting prep (e.g., printing relevant docs and circulating participant bios)
 Event production (e.g., ordering supplies, managing RSVP lists for events, etc.)
 Project management assistance (e.g., drafting check requests and contracts for approval).
 Research assistance.
We do want a smarty with a background in non-profit (college degree from 1st or 2nd tier university), but also a willingness to take on administrative tasks and be a team player.
Why join us?:
In addition to offering experience with high-profile executives, attorneys and titans of industry, you'll gain insider knowledge into the well-oiled machine that is the venture capital firm. There is also a 5 star chef on site to cater all your meals.
Who should apply?:
The ideal candidate should have a professional look (although it is a business casual atmosphere), be poised, be career oriented and have an administrative/coordinator or assistant background.
What you'll need to win:
- Change is not a scary word to you-You thrive in organizations that constantly adapt and evolve.
You jump at the opportunity to collaborate with colleagues on projects
-You're resilient, and completely in your element in a fast paced, ever-changing work environment
- You have a sixth-sense for anticipating needs; You understand when correspondence is urgent, and what things can be handled without incident
- You have a poker face and are confident enough to maintain professionalism and be comfortable in your own skin around high level executives or celebrities
- Outlook is second nature to you, and you mean it when you say you're proficient in Excel
- Your friends would describe you as the smart, organized and friendly one of the group
- You give good phone
- Flexibility is your middle name; no job is too big or too small
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
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