Executive Assistant- Legal Department

International investment bank in midtown is seeking to hire an Executive Assistant to support a group of attorneys and a compliance team. Candidate must have knowledge of PowerPoint and Excel.

Supports a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies

May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors

Coordinate all aspects of travel, inclusive of flights hotels, and ground transportation

Prepare and submit expense reports

Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate

Coordinate meetings, conference rooms, catering

Provide backup support for colleagues during vacation/sick days, and assist their executives as needed

Manage sending and receipt of mail / Sort and distribute incoming mail

Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges

Assist with visitor passes

Archive - Inventory and track off-site storage

May be called upon to assist with special projects

#LI-KP1


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Experience supporting a team
Experience in legal or finance
Proficient in Excel, Word and PowerPoint
Must know formulas, v-lookups and pivot tables
Experience with travel arrangements, expenses and calendar management