Property Administrator - Full-time / Part-time

Join a dynamic team environment with a trusted name in New York City commercial real estate!

OVERVIEW
Our client is a privately held New York real estate investment company with a commitment to the long-term ownership and operation of Manhattan commercial properties. The company acquires opportunistic commercial real estate properties with significant value-add potential. For more than three decades the firm has acquired, redeveloped and repositioned over 50 commercial properties comprising over 5,000,000 square feet. The partners are known for finding creative solutions to complex acquisition scenarios and closing quickly.

TRACK RECORD
While the company's objective is long-term ownership, a history of strategically timed dispositions has allowed for the redeployment of capital into a fully owned core portfolio. This approach has resulted in the accumulation by the individual principals of one of the most respected, privately owned Manhattan office and retail portfolios amassed over the last 35 years.
Similarly, property operations managed by the firm adhere to the principle of in-house, vertically integrated "owner/management" common to multigenerational New York family portfolios. As a result, the portfolio maintains consistently high occupancy, high tenant retention and stable cash flow. As long-term committed owners, we take pride in our buildings and consistently reinvest in and reposition our properties to keep abreast of changing market conditions.


Skills:

Proficient in Word, Excel and Yardi

Excellent Oral Communication Skills

Excellent Written Communication Skills

Works well with others, team player oriented

Highly Organized and manages time well

Professional demeanor
General Office/Prop Management:

Composing, transmitting and filing of all correspondence for properties

Maintain tenant files through company's electronic share drive

Maintain tenant insurance certificates

Maintain vendor/contractor insurance certificates

Coordinate all tenant billable work and scheduling

Respond to tenant general and specific inquiries and complaints

Rent collections

Maintain relationship with contractors and suppliers

Maintain relationship with onsite building employees, including scheduling of vacation time, overtime, etc.

Order supplies/materials for superintendents

Cure all building violations-- Obtain necessary documents to provide to attorneys for court appearance in order to cure building violations

Prepare vendor contracts such as Letter forms of Agreement for work and service contracts

Complete all Department of Building forms required for building operations

Maintain Property information book

Update lobby electronic directories onsite

Administer the execution of AIA contracts, LOAs and service contracts


Accounting:

Coding of all invoices received for processing to general ledger

Preparation of monthly and quarterly operating statements (variance reports)

Participate in annual budget and reforecast preparation

Review monthly tenant invoices against budget

Review and prepare quarterly utility invoices for accuracy

Prepare weekly and bi-weekly payroll for building employees

Assist in preparing monthly reports for Partners (outside Partners)

Prepare monthly sub-metering allocation for building

Have working knowledge of Yardi web based accounting platform

Utilize Jack Jaffa Associates for violation monitoring and attention, etc


Leasing:

Assist in review of prepared lease abstracts

Update and maintain quarterly rent rolls, stacking plans & security deposit information


Benefits:
10 vacation days each year
3 personal days each year
5 sick days each year
Medical/Dental coverage for employee—100% employer paid (90 days after employment)
401K Plan—matched to 3% after six months of employment.
Long Term Disability Plan—100% paid by employer.
Tuition Reimbursement available for approved courses after one year of employment.
Cafeteria plan in place for reimbursement of medical/dependent care expenses.



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